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Expense reporting forms

I'm just advising a client on setting up an expense form process, ahead of applying for a dispensation. Can anyone confirm that travel expenses paid direct by the employer, eg a flight ticket, should be shown on the claim form in the same way as for expenses to be reimbursed? I believe that this is strictly how it should be done, but if so the form would show a total at the bottom, with a further line "less amounts paid direct by employer" and a final total "Amount claimed [for re-imbursement]".

Confirmation that I'm on the right lines (or not) would be much appreciated.

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