I can access my work e-mail by logging in Company's Ms Outlook from outside work.
I would like to transfer, copy, or save some of my work e-mails in to my personal laptop, so that I can access them from my laptop.
Is it a simple case of saving, or copying the e-mails in to a folder (Including to a stick memory), so that I can open the file like any other file? For e.g., word, or excel.
Could I have also a problem with compatibility? If my work e-mails are created in Microsoft 2010, but my personal laptop has office 2007?
Any suggestion would be much appreciated.
Replies (5)
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What is your relationship with 'work'
If you are 'allowed' and can get the login details for your work e-mail account you should be able to add this to your laptop such that your e-mails are delivered to this as well as to your work PC. You have to tick a box that says 'leave a copy on the server' or similar on both machines so that neither delete the messages off the ISP server before the other has a chance to pick them up. You can set a timer which then deletes them after n days.
@Cantona1
Once the e-mails are on your laptop they are saved there and will remain after you have left!
A few other points
First - it goes without saying that you should ensure you have your employers permission to take those files away to a personal laptop. Will that result in confidential information being stored on a machine that they cannot control, protect, or insure? Personal machines are not always as well-protected as work computers.
Secondly - you can transfer individual emails out of Outlook by just dragging them onto your desktop. They become 'MSG' files (one per message), identified by a yellow envelope icon. These files can be copied to a memory stick and opened with another copy of Outlook.
Finally - MSG files from Outlook 2010 can be opened with Outlook 2007 (and the other way round).
BUT
PLEASE ensure that you have permission first. If you take confidential client data onto a personal laptop, and then that laptop was stolen, your employer could be looking at a Data Protection Act breach and subsequent PI claim from the client.
If your job demands that you work away from the office, why not ask your employer to supply you with a laptop? Then you wouldn't need to use a personal computer at all.
Confidentiality
Whoa! I think you just triggered an alarm somewhere. Surely these emails belong to the business and if you leave then you no longer have entitlement to them. I agree with cverrier above.
Sorry to sound Big Brother ish, but lax data handling is not acceptable these days. Any company worth their salt should have a policy in place to mitigate against the misuse and misappropriation of all communications.
Of course your reasons are probably innocent, copying of personal stuff, but be aware of the pitfalls.
Kryton