Posting an Invoice a Year after Posting payment

Posting an Invoice with an old date

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Hi

I have a payment on account from Dec 2015 so I have recently asked for a copy of the invoice so I can clear this down.  The invoice date is obviously a year old so whats the best way to post this?

I was thinking that since we have already paid it it shouldnt make any difference to the accounts if I use the correct date, but my boss has asked me to date it Sept 2016 (not having closed September yet).

What is the correct thing to do ?

 

Thanks

Tracey

Replies (7)

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By CJaneH
25th Oct 2016 13:49

Because software can be so clever it will put the said invoice into a earlier period and when you print out the quarters day book it will not be there I would recommend the following.

Post with invoice date the date of posting and put a narrative with the true date.

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Replying to CJaneH:
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By TraceyFairclough
25th Oct 2016 14:27

Thanks for your response, good idea about the Narrative :)

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By JKnight
25th Oct 2016 13:58

Why not do what your boss has told you to do?

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Replying to JKnight:
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By TraceyFairclough
25th Oct 2016 14:26

I will indeed do what my Boss has asked me to do but I was just curious as to why I couldn't post with the correct date since the payment went out on the correct date and is still sitting on the account ready to be matched off.

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Replying to TraceyFairclough:
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By JKnight
25th Oct 2016 18:51

Well, there could be accounting or software reasons why posting the invoice with the document date is not the best thing to do.

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By tom123
25th Oct 2016 20:35

Accounting is an art, not a science - on the assumption that the amounts are not enormous, and last year's accounts are filed - and, assuming you do not have a 'period' based accounting software - you should post with today's date - or perhaps the first or last day of the month.

If you have a period based system, you could post with the original date - but, my software (sage 200) is configured with limits to prevent too much back posting.

I would have no problem transacting the way your boss wishes.

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By jasonowsky
27th Oct 2016 22:36

be careful, whichever date you post it, that it gets picked up on a Vat return if relevant

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