QuickBooks "accountants copy" extract

QuickBooks "accountants copy" extract

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Apologies if this is a stupid question to all you QuickBooks experts - I barely know the package, being more of a Sage person!  In any case, this is payback for all the questions I have answered in the past!

Client has QuickBooks 2008.  When at the client's premises, I first took a "normal backup" of the data and then an "accountants copy" extract.  Since I didn't really know which one I required, I thought I'd take both to be on the safe side.

However, unknown to me, taking the accountants copy locks the client from reconciling the bank any further until the accountants adjustments have been restored.

I see we have QuickBooks 2006 and 2010 in the office and have been able to restore the backed up data and extract the bookkeeping reports required.  However, I'm reluctant to do any accountants adjustments on QuickBooks 2010 (using this accountants copy extract thingy) and then try and restore it on my client's QuickBook 2008 (if indeed that is possibly), just in case it screws the whole thing up.

Is there some function within my client's QuickBooks 2008 that can simply switch off the flag that the accountant's copy extract was taken and then she can go back to reconciling her bank account.  As far as opening balances are concerned, I'd rather just pop over there, sit in front of the company and enter them there and then, rather than do it in any more sophisticated way than that.

Thanks in advance.

Replies (7)

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By petersaxton
11th Jul 2011 16:18

Yes, get the client to switch it off

"Is there some function within my client's QuickBooks 2008 that can simply switch off the flag that the accountant's copy extract was taken and then she can go back to reconciling her bank account."

Yes

I have found the accountant's copy to be a waste of time.

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Locutus of Borg
By Locutus
11th Jul 2011 16:33

Thanks Peter

Could you give me a pointer where I might find this function within QuickBooks?

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By petersaxton
11th Jul 2011 16:48

No

Sorry, I can't I haven't got an accountant's copy activated. Maybe if you do it in another client you will see how to cancel it.

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By Cloudcounter
11th Jul 2011 22:00

Try going to File > Accountants copy > cancel accountants copy, or something like that  (I'm doing this without access to any copy of QB)

The accountants copy used to be a good way of passing adjustments back to the client, but this locking of the client bank rec, which came in with QB2008, is just crazy.  Whoever dreamed up that little gem needs kicking.

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By petersaxton
11th Jul 2011 22:11

Journals

I thought you could only enter journals anyway so if somebody had messed up the sales ledger it wasn't much use. There may be more than journals but not a lot.

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By Dev Rai
12th Jul 2011 10:32

Cancel Accountants copy

Hi 0103953,

Please find below instructions for cancelling the Accountants copy:

If you need to remove the restrictions on your company data, you can cancel an Accountant's Copy. If you have already given an Accountant's Copy file to your accountant, be sure to communicate with him or her before cancelling. If the accountant is making changes to an Accountant's Copy file and you cancel the Accountant's Copy, you will not be able import the accountant's changes.

To do this task

Go to the File menu, click Accountant's Copy, and then click Cancel Accountant's Changes.

Go to the File menu, click Accountant's Copy, click Client Activities, and then click Cancel Accountant's Changes.

Type YES if you're sure you want to cancel.

After restoring the backup to QuickBooks 2010, you wont be able to restore the file back  to QuickBooks 2008 as it is an earlier version.

If you require any further help please do not hesitate to call our support team free on 0808 1689535.

Please let me know if you require any further help.

Regards,

Dev (Intuit UK employee)

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Locutus of Borg
By Locutus
24th Jul 2011 21:28

Thanks guys

Thanks Peter, Cloudcounter and Dev.  I used your advice to solve the problem.

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