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Receipt scanning software 'Neat Receipts'

Receipt scanning software 'Neat Receipts'

I am looking at receipt and expense scanning tools. On the one hand there are online products, such as Concur, which do everyting but are a bit expensive IMHO.

I have come across a firm called Neat Products (on Google) which offer a dedicated scanner and receipt recognition software - the output of the scanning can be an Excel file.

Has anyone used this product, or does anyone have other suggestions. I am really looking to do something for a 'one off' upfront cost rather than an ongoing cost per claim etc,

Many thanks'

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24th Feb 2013 07:58

Neat receipts doesnt work in uk

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By tom123
24th Feb 2013 08:41

That rules that one out then

Thanks Craig, that rules that one out then -

 

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24th Feb 2013 21:42

expensify?

any good?

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25th Feb 2013 16:05

Receipt Bank

Check out Receipt Bank who are based in London.

https://www.receipt-bank.com/

Gary Turner
Managing Director, Xero
@garyturner

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28th Feb 2013 11:39

Concur

I have used Concur in the past and was uploading receipts over the internet.

Took forever for me to complete the task......question you have to ask yourself is "Have the staff got the time to do it and also will they have the patience to finish the uploads"

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28th Feb 2013 12:22

Receipt Bank

I concur (forgive the pun!) with Gary. Receipt Bank offer a superb service. But this is an ongoing service, probably best used with a cloud bookkeeping solution. You say that you want a one-off up-front cost instead of ongoing monthly fees, but have you compared like with like and valued your (or your staff's) time spent processing the scanned data compared to fees paid to Receipt Bank or Concur?

If you really want to process it yourself using a scanner and OCR technology (that reads the scanned image and extracts key financial data), there is no need to use a scanner sold by the same company that makes the OCR software. I'd never heard of NeatReceipts, but I've looked at its website today. It may be fantastic, but there are lots of providers of good OCR software that may do the processing of the data as well as (or better than) NeatReceipts and you can make your choice of scanner separately.

For scanning at meetings away from the office, I use the Doxy Go (www.getdoxie.com/info/compare.html), which is a similar size to the NeatReceipts scanner, but doesn't require connection to a computer until you get back to the office (as it stores the scanned images on its own internal memory). If you do most of your scanning in the office, you'd be much better off using a larger scanner (with or without automatic paper feed).

Having chosen the best scanner for your needs (office-based or portable), you can then look for the best OCR software that meets your requirements.

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28th Feb 2013 12:28

My vote is for Receipt Bank
For about 9 quid a month you get everything scanned and logged. Reporting is great too. And no more filing!!

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28th Feb 2013 12:34

We use Concur

It takes very little time for the remote sales team to photo the receipt with their smartphone and upload using the Concur App. Works much more smoothly than our previous system and no complaints from the workforce.

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By chatman
28th Feb 2013 12:40

Problem with Receipt Bank

The only problem with Receipt Bank is that they don't capture line items on invoices. So if an invoice contains items for different jobs or that cover more than one expense category, you have to separate them out manually, which can be quite time consuming.

I understand Keebo books each line separately. Has anyone used it?

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28th Feb 2013 12:44

Keebo

I did sign up for a free trial of Keebo - it was fairly good - extracting line by line data from the invoices - and the link to Xero was great to.

 

The only reason i didn't take it further was that I couldn't be asked faffing around with a scanner - especially with odd sized invoices.

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By chatman
28th Feb 2013 12:48

Can't you send invoices to Keebo for scanning?

BigBadWolf wrote:
The only reason i didn't take it further was that I couldn't be asked faffing around with a scanner - especially with odd sized invoices.

Can't you send the invoices to them for scanning BigBadWolf? I agree, having to do your own scanning is a pain.

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28th Feb 2013 13:02

@ Chatman - You can

I think you can post them to Keebo - but that leaves them at the mercy of Royal Mail.

We have had an issue with missing post, recorded delivery items just put through the letter box without asking for signatures - and mail being delivered to the wrong address - so my confidence in Royal Mail is shaky at the moment.

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By chatman
28th Feb 2013 13:13

Don't Trust Royal Mail

BigBadWolf wrote:
I think you can post them to Keebo - but that leaves them at the mercy of Royal Mail.

Good point. I wonder if one of these new cheap couriers (MyHermes, Collect+ etc) would be a cost-effective alternative.

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By tom123
28th Feb 2013 13:28

Some really good comments

Some good comments here - I think I need to shed some of my prejudices about using subscription services versus a DIY approach.

Thanks all,

 

 

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28th Feb 2013 13:58

How about a scanning boy/girl

We have a school lad who comes in twice a week for about 3 hours and does all our scanning.  I am sure there is someone near you who would love the job - but you have to pay them.

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28th Feb 2013 14:15

Yes, but . . . . . . .

What I wonder is simply this:- is there any system that is cheap and as accurate as simply keying the info into an Excel spreadsheet and which offers some advantage over the "traditional" method.

Chris.

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By chatman
28th Feb 2013 14:36

Advantage over Inputting

lh3f9764bg1g wrote:

What I wonder is simply this:- is there any system that is cheap and as accurate as simply keying the info into an Excel spreadsheet and which offers some advantage over the "traditional" method.

Chris.

Yes, anything that avoids you doing the keying.

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28th Feb 2013 14:44

Hmmmmm . . . . .

Maybe I should put that another way . . . . is there a product that we will time but which is at LEAST as accurate as the traditional method?

Chris.

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By chatman
28th Feb 2013 15:44

Accuracy

lh3f9764bg1g wrote:
Maybe I should put that another way . . . . is there a product that we will time but which is at LEAST as accurate as the traditional method?

Chris.

I imagine the both methods are equally as accurate. For increased accuracy, you could get someone to check the input figures.

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01st Mar 2013 13:49

Receipt Bank

Hi Tom,

As you have gathered from the thread there are ongoing services such as Concur and Receipt Bank (disclosure - I am one of the founders of Receipt Bank) and the upfront options such as Neat.

There are other upfront options such as iPhone apps however the issue with these services is that they are driven by software-only. Software-only solutions can't (yet!) reach the levels of accuracy that you would expect for bookkeeping. The ongoing services do have monthly charges but they offer a much greater variety of importing and exporting options and, crucially, higher accuracy!

Enclosed are examples for some of the testimonials for Receipt Bank which also illustrate some of the situations in which ongoing solutions are deployed:

If you have any other questions about this area please don't hesitate to contact me.

Regards,

Michael

 

 

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