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Social Club Accounts: Where Do I File Them?

Social Club Accounts: Where Do I File Them?

I have been approached to act on behalf of a local Social Club for VAT, Corporation Tax and Independent Examination of their Annual Accounts. 

This is my first client of this type so have done extensive research before accepting the appointment and am happy that I am qualified to do so. However, I can't find where there accounts should be filed as they aren't on the mutuals.fsa.gov.uk register, as I believe they should be, nor are they a Ltd Co. 

Is there any way this is correct? ...as their accounts refer to the Friendly Societies Act 1974 so therefore I would expect they are required to be registered with the FCA. Is there anywhere else the Club could be registered instead? Or is there a chance they aren't required to register for any reason?

I appreciate any help!

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By Jakarmi
24th Feb 2016 23:58

Hi

You need to file the Accounts with a Mutual Societies Annual Return Form (AR30) with the FCA within seven months of the financial year end.

If you google FCA Annual Return then the Annual Return form is a word document second on the list.

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25th Feb 2016 11:24

Thank you for this, I had found this form however my problem is that the Club do not know their Register No. and I cannot find them on the FCA database at all. What I really need to know is whether there is any way this is OK? I am guessing they should be registered but is there a legal requirement for it? 

If they are not registered with FCA then there would be no reason to file the accounts there. Presumably then the accounts would be prepared solely for the members of the committee.

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By Jakarmi
25th Feb 2016 15:49

Not sure

The Club was registered with the FCA when I came on the scene but I thought if you acted for the community (the club is non profit and for the members) then you had to be registered.

My client is a limited company and from memory I thought our number with the FCA was the same as our limited company number (our company number starts with IP and the number after this is the FCA number).

When I took over the FCA asked for five years worth of forms so the previous accountant hadn't filed these but there were no penalties as the FCA were looking for the Club to just get their affairs in order rather than penalise them so perhaps coming clean with them maybe the best strategy.

One issue though if old accounts hadn't been filed is that the previous accountant needed to sign the accountant's report for each year so not sure if that is an issue for you.

 

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By TerryD
25th Feb 2016 16:14

Was it an Industrial & Provident Society previously? If so, then it is automatically now a Community Benefit Society (under FCA). Try checking the Companies House register - if it's there, and it was an IPS, then it will simply redirect you to the FCA register, but you'll know the situation.

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01st Mar 2016 08:50

Not on Companies House either

I have checked Companies House too but have had no luck, My assumption is that it isn't registered anywhere. I think I am going to accept the appointment but I will bring this up with the client as a matter of urgency. I will offer to assist with anything but ultimately leave it in their hands.

Thanks for all of your help.

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By DMGbus
01st Mar 2016 09:13

Rule book / club rules

Ask the committee for the Club's rule book / constitution - I wpuld expect this to state if the Club is a member of anything, by "anything" I mean this could include (historically Clubs I have dealt with have been affiliated  or registered with):

CISWOCIURoyal British LegionHome Office Rules

It might just be that the Club is not registered under any Act / not affiliated or part of anything larger in which case no filing with any external body is due (apart from HMRC - CT unless got an agreed exemption).

 

 

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