Subscription / Payment Management System for a small school / club

Subscription / Payment Management System for a sma

Didn't find your answer?

Hi Guys,

I was hoping someone could recommend a simple to use programme that can be used by a small private school with the following features:

1) Manage monthly income payments from students (cash and DD)

2) Be able to produce reports to show outstanding money.

3) Be able to put part payments onto the system.

4) Be able to put advance payments on a system.

5) Produce other monthly reports ( income / mix etc )

6) Manage around 700 students.

We have tried an excel spreadsheet and although it has worked, it is very clunky and unreliable.

Even the kind of system as used in a gym would probably work.

Any suggestions would be greatly appreciated.

Thanks guys.

Replies (2)

Please login or register to join the discussion.

avatar
By PracticePartner
15th Oct 2016 16:57

I'm not a school systems expert, but given that you need to "manage" 700 students I'll start by asking what other systems you have, as your question is specifically on subscription/payment management.

Usually school management systems cover student records, lesson planning etc. If you already have something like this and it wasn't designed to collect fees, then you could use the accounts receivable module of an online accounts system like Xero to set up a recurring billing schedule for each student. Or as you suggest a gym or membership administration system might work well enough. But assuming the school needs to prepare accounts of some sort, then you might want to implement the rest of an accounting system. If you already have an accounting system and it can't do the billing as you want, then you could consider replacing it with something that does.

Thanks (0)
Jane
By Jane Evans
18th Oct 2016 18:05

Try looking at Webcollect.org.uk

Thanks (0)