Which accounting software?

Which accounting software?

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My client is using QB's 2006. The data file is becoming too large and the condense data function crashed the PC. The business sector is clothing and has a large number of stock items. T/over will soon be circa £1m p.a. Does anyone recommend a better accounting package? Kashflow seems popular but I'm unsure of it's stock capability.

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By carnmores
27th Sep 2011 10:31

not nearly enough info

wholesale or retail?

epos?

foreign currency?

number of stock lines?

number of users?

 

etc

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By [email protected]
27th Sep 2011 11:23

Excellent stock control

Dear Anne

It sounds as though your client needs a system which is fully scalable to match their business growth.

My.N from Accounting Office Software Ltd (www.accountingoffice.co.uk) will allow your client an unlimited number of stock codes and transactions (multi-currency and multi-location if required), along with an outstanding set of tools to help them manage their stock with far greater efficiency:

• Real-time stock system
• Stock catalogue allowing style, size and colour type options
• Customer product codes
• Stock Traceability
• Multiple stock control accounts
• Selectable Sales and Cost of Sales nominal accounts by stock item

EPOS, ecommerce, marketing and CRM are also part of the main business system.

If you would like to talk this through further, please give me a call on 01792 818177.

Kind regards
Claire (www.accountingoffice.co.uk)

 

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By carnmores
27th Sep 2011 11:33

yeah looks good

but i hate it when there appears to be absolutely no indication of the price - that annoys people enough to make them switch off - roughly how how much is My.n then?

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By paulsmith
30th Sep 2011 09:21

Have you looked at FuseMetrix www.fusemetrix.com

This is a hosted (cloud) system for CRM, Accounts and full ERP.  Pricing for a CRM & Accounts License is £45 per user per month however where an accountant is accessing a clients system that license is FOC and any licenses sold receive a commission of 20%.

All our prices are shown on the website and there is a testimonial from an accountant who is moving all of his clients onto FuseMetrix.  Clients range from sole traders to some household names in manufacturing and the entertainment industries

Recently we have added the abilty to scan documents and capture the data  input data which has increased the input from around 40 invoices per hour to 300.  We have a press release coming out very soon.

 

Of course the biggest advantage is that accountants can work from their office on live customer data, giving them fast assistance and therefore adding value...

 

Happy to discuss anything you need, please call me on 01908 522444

 

Paul Smith
Managing Director
Web Office Systems

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By [email protected]
27th Sep 2011 14:34

My.N from Accounting Office

Dear carnmores

My.N is fully customizable and priced on the individual requirements of a business.  Not all businesses need all functions therefore they dont have to pay for them.

@Anne C - if you would like to send me a PM with your requirements, I would be happy to provide you with indicative costs.

Kind regards
Claire
www.accountingoffice.co.uk

 

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By Dev Rai
27th Sep 2011 17:44

Condense Data file

Hi Anne C,

Thank you for your feedback.

I see when attempting to condense your clients data file, their PC crashed.

There shouldn't be any problem condensing a file but it might be easier if you try condensing in shorter periods rather than one large single period.

For example, if condensing the file for a 12 month period, rather than closing off as one single condense, condense the file by four three monthly periods (quarterly).  This should prevent the PC from crashing when attempting this action.

In regards to stock control, QuickBooks will confortably handle all of your clients needs.

If you have some specific queries regarding QuickBooks, please feel free to respond and I will happily discuss these with you in more detail.

Alternatively, if you can provide me with your company name, I can access your contact details and arrange a time that is convenient to discuss your concerns in person.  The current version of QuickBooks is 2010 and our Product Development team is working on a new release which is currently in Beta phase.

 

Regards,

Dev Rai (Supportability Analyst - Intuit UK)

 

 

 

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Replying to Flying Scotsman:
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By daveforbes
29th Sep 2011 14:16

fine job title

Dev Rai wrote:

Dev Rai (Supportability Analyst - Intuit UK) 

 

 

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By carnmores
28th Sep 2011 12:10

well 2 sort of useless answers

1 do not condense your data - i would  try the QB2010 version its £12 per month - you can either upgrade or open a new file depending on where you are in the year - message me if you want any advice

 

2 my n , still no indication of a price - you think it will get people to ring up and ask whereas i think no price wont bother - an indication is all thats needed not blurb and waffle - its a pitu i quite like the look of it  

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Replying to Red Leader:
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By MissAccounting
28th Sep 2011 12:44

Agree with the above

carnmores wrote:

1 do not condense your data - i would  try the QB2010 version its £12 per month - you can either upgrade or open a new file depending on where you are in the year - message me if you want any advice

 

2 my n , still no indication of a price - you think it will get people to ring up and ask whereas i think no price wont bother - an indication is all thats needed not blurb and waffle - its a pitu i quite like the look of it  

 

I agree with the above, upgrade to QB 2010 and it should hopefully solve your data problem.  Ive had a client with a simliar problem and after the upgrade everything seems to be working fine again.

 

A also agree with the point about no prices, My N maybe be something I could offer to clients and it may indeed be better than some of the solutions I already know of but Im always put off by the fact I have to ring up as 9 times out of 10 I will get the hard sell (they always say they wont on their website) and then the subsequent "follow ups"  My advice, put a prices start from £x on their to show whether or people were in the same ballpark.

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By [email protected]
29th Sep 2011 13:56

My.N

Thank you for your comments.

My.N core financial system which consists of SOP, POP, stock (including traceability), multi currency, multi location, FA register, Cashbook etc is priced at £1495 per user for the first 5 users, and £995 for each additional user.

Depending on the additional functionality required eg CRM, Email Marketing, Epos, Job Costing, Manufacturing, QA and Food Testing, Importation and Distribution, Rentals and Hire, Commodity Trading etc, a package will be priced to suit an individual company.

I hope this helps, if you would like to discuss this any further, please give me a call on 01792 818177.

Claire
www.accountingoffice.co.uk

 

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By RogerNeale
29th Sep 2011 14:00

Take a look at Diamond Discovery Software

Hi Anne,

I wonder if you have looked at Diamond Discovery Software?

Diamond has an open relational database system which can cope with many thousands of transactions. It has a "modular" design but, unlike others, is priced on a per user basis dependant on the number of features required.
A features list is available at on the website:

A basic system with Stock Control, Invoicing, Sales, Puchase and Nominal ledgers would start at £25.50 per month per user.

Options are available for accountants to brand their own version which can be hosted on-line, giving access to both clients and the accountant at the same time.

As a Diamond Discovery Software partner, please feel free to contact me via any of the methods below if you need any more information or would like a demonstration.

Roger Neale
Business Systems Consultant
Perkeo Computer Systems Ltd

Mobile 07714 670789
Tel 01623 857972
www.perkeo.co.uk
 

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By Robjoy
29th Sep 2011 14:24

QuickBooks data file sizes

I've been using QuickBooks since about 1996 and am a Pro-Advisor. I've worked with multi-currency, big-inventory-list companies in the past.

My own QB company file is 144MB - runs with no problems in multi-user, and I know that this by no means 'big' compared with many other users. I'm using QuickBooks Pro 2010, the other user has 2010 Accountant.

The point is that the database engine was completely changed after version 2006 - the data file sizes tend to be larger when you convert, but the application is faster in multi-user, and more stable.

There is little point in condensing your data - it won't reduce the file size by much, and you'll still find it slow in multi-user mode. I remember being able to go out for a cigarette break if two of us amended Bills at the same time on a 305MB file!

I would recommend that you hang on for a little while and see what the new release (2012) has to offer - there are rumoured to be some very nice enhancements.

Prices? Well, the current versions on Amazon (which is usually the cheapest place to buy QB) are: Premier version about £310, Pro £124. I obviously don't know what the new release prices will be, but market forces must surely dictate that they can't be very much more.

Changing to a completely new accounting system is a pain - don't make your clients do it unless they can see some real benefits to their daily work.

 

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By paulsmith
30th Sep 2011 09:33

a pain?

I have been involved with migrating companies to new finance systems since the early 1990's. The only time this was a pain was in very large PLC's due to the scale of the project but never in a small to medium sized company which has always been done with ease!

I guess one of the reasons for success was no one was felt to have been made to do anything but saw the benfits before and after the move...

just a thought :-)

 

Paul Smith
Managing Director
Web Office Systems Ltd
01908 522444
www.fusemetrix.com

 

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By Robjoy
30th Sep 2011 12:02

Pain is relative

Migrating to a new accounting system is often a pain for the users. It may have seemed to you, from the outside, that the transition was easy, but the people doing their jobs have to get used to many changes - some small, some big, some certainly improvements - and they have to do it while continuing to keep everything up to date and providing the management information required.

It may not be challenging to get the new system in and working, but I made the point that you made: it all seems worth while to anybody provided the benefits are visible.

It is also worth mentioning that Anne C should be careful not to 'throw the baby out with the bath water': QuickBooks (particularly the latest versions, since 2006) has many excellent features that the client may value highly, any replacement without them will not be greeted warmly.

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By emilefrode
30th Sep 2011 12:40

Quickbooks 2010

QB is a good system. No need to change unless you need more functionality. To resolve the file size problem I would update to QuickBooks 2010. This is optimised for larger files and works fine. (avoid QB 2008)

If you want a system with more functionality whilst retaining the sort of flexibility inherent in QB consider Netsuite. Anybody who has used QB will quickly understand Netsuite. This will minimise training costs.

 

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By paulsmith
03rd Oct 2011 15:27

You make the assumption I was on the outside. Most of the time I was running the departments and not the one selling or supporting a system so I think I had a very good view from the users point of view.

Change is often difficult but with the right approach it can be a positive experience for everyone involved.

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Replying to ShirleyM:
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By Robjoy
03rd Oct 2011 16:46

Inside/Outside

By 'Inside' I mean sitting in front of the accounting system entering invoices, reconciling bank accounts, finding the purchase three months ago that seems to have been wrongly entered, reproducing that handy little report you had for years, reprinting a payslip . . . All these things become as automatic and easy as using a pen - if you managed the department that says you were the right person to manage the transition, but it doesn't mean you felt the full effect of the changes every minute of your working life. Often it's easy to convince everybody that a new system will enable them to work better and faster, but they still have to plough through a period of unfamiliarity, while maintaining service.

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