EC Sales lists (VAT101) and different VAT quarters

EC Sales lists (VAT101) and different VAT quarters

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My client occasionally does a few services to businesses in the EU, so under the new regime they have to prepare EU Sales lists. 

The touble is, his records are sent in quarterly in order for us to prepare his VAT return - which are quarters ended  Jan, Apr, July & October - different to the EU Sales lists quarters.  So by the time we know about the EU Sales, they've already missed the deadline for the EC Sales list.  The business isn't big enough to warrant monthly bookkeeping as there are few transactions, but they are high in value.

1) does anyone have experience of HMRC issusing a penalty for the late EC Sales list (VAT 101)

2) do they allow the VAT totals to be entered as if received at end of VAT quarter, rather than actual? e.g EC Sales quarter ended 31 Oct 2010 could be entered on EC Sales as 31 October and therefore would not miss deadline of 14 Jan.  This would really work well for us, and probably many businesses but I wondered what HMRC's viewpoint on this would be.

3) I read somewhere that the trheshold for monthly EC Sales is to be dropped to £35,000 at some point.  Once a year my client may exceed this, but other EC Sales are minimal at only a few hundred pounds every now and then.

 Also, why doesn't HMRC website allow me to submit the things online? I thought there was an online form or something.  When I click access this service it says "You have tried to access a page that you have no permission to view"

We are registered online as agent and submit their VAT returns online.  I tried to call online helpdesk but couldn't get through so emailed them and the reply only talked about uploaded .csv files, not about how to register for service.

Any advice on how you deal with this in practice much appreciated!

Cathy

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Euan's picture
By Euan MacLennan
03rd Dec 2010 13:41

Why not ...

... change the VAT quarters to the calendar quarters?  If the company's accounting date coincides with the end of an existing VAT quarter, why not also change the accounting date?

The "VAT EC Sales List" is a separate online service to "Submit a VAT Return".  If you know the client's User ID and password for the Government Gateway, sign him up for the additional service and appoint yourself as his agent.  He will be sent an activation code in the post which you will need to enter for him.

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By CMSmith
03rd Dec 2010 14:03

thanks - might be possible, need to do some calcs as it may impact on their self-assessment

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