We are a small firm comprising one principal and five fee earners. I love the idea of a peperless office, scanning documents, saving, retreiving etc.
Can I have any advice, experences etc regarding going paperless, best software and hardware to choose, costs and benefits please?
Jeffrey Lermer
Replies (2)
Please login or register to join the discussion.
Singleview
We are an 11 partner, 100 fee earner practice and have had Singleview (the knowledge management product from Solution 6) running successfully for two years now.
It has modules to cover scanning of incoming documents (i.e. post - using HP Digital Senders) and archived files, filing these alongside documents you create (for example, letters in Word) and emails which you can save onto the system. Document creation is made easier by the use of standard template documents, with data taken straight from your contact database. Document searching is done in a similar way to an Internet search engine, finding files based on a piece of search text.
It can link to your existing practice management software or if you don't have one Singleview can provide a client database if required.
Although it is aimed mainly at larger practices (from 25 users upwards) Singleview may be worth considering for a smaller size practice such as yourselves.
Whatever system you choose, going to a Less Paper office is definitely the way to go. Key benefits include quicker access to information, less space required for physical paper storage, works as part of your disaster recovery planning (in case of loss of premises, etc).
If you would like more information, please email me.
Jon Stanton
Peters Elworthy & Moore
[email protected]