As a newly formed bureau we have successfully been filing RTI for our clients despite coming in to this with little experience (albeit having worked for an accountant for 15 years!). Filed another batch last night and today have been told a wife should have been included as an employee of the limited company along with her director husband. How do I go about correcting this? We are using Moneysoft 100 payroll software, which we would highly recommend by the way and added the said wife as an employee today on the company's details.
Can anyone out there tell me if the software will pick her up and sort the figures out on the next FPS in May or should I be doing something now?
Also, the P35's which I am wading through for my boss at work, if I need to amend one after 19th May is that still going to be ok, as in all previous years, or has anyone heard of a cut off this time around? I felt sure I had but after weeks of stressing over RTI (and neednt have) I may just have dreamt that one up!
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File Again
You should be able to file another FPS for just this one employee; you are not limited to one filing per payroll period. Some clients have weekly, fortnightly and monthly paid staff and even daily on occasions.
In any event FPS filings are cumulative so it would be picked up on the next filing
Not with Moneysoft
Bob is right, but you can't with Moneysoft, it's one failing. Search the other recent comments about RTI and you will see this as a recurrent theme.
To be fair I would throw this back to the client, they have had many months to prepare for RTI and it is this sort of last minute changes and adjustments that will ultimately be the main issue with RTI .
Too late would be my message, pay twice next month and they will have to suffer the extra NI if applicable. They might get you information on time in the future.
By the way I still highly rate Moneysoft and wouldn't change, but you need to be aware of only one FPS per pay period and build a system to ensure you don't get caught again.
Same here
I have got the same problem, have emailed Moneysoft to see what the solution is. Will let you know their response.
may FPS
@TraceyD,
HMRC guidance states that you can either;
1)correct the error by using revised year to date figures on your next regular FPS - this is often the easiest way to handle the correction2)show the adjustment by submitting an additional FPS for the pay period for the employee(s) the error relates to.
Moneysoft uses the first method, so your FPS for May will show the correct year to date position for this employee. There is no need to submit a further FPS for April.
http://www.hmrc.gov.uk/payerti/reporting/errors.htm
it's worse than that
I've just changed to Moneysoft and have a payroll with weekly, 4-weekly and monthly paid employees. I've already had to persuade the employer to change the payday for the 4-weekly to the same day of the week as the weekly because as far as I can see that's all Moneysoft will allow, which to be honest suits me!
The submission for the monthly payroll will need to be done with the weekly payroll because of Moneysoft's one RTI submission per pay period. This shouldn't have been too much of a problem, but the software has put the monthly RTI in the wrong weekly pay period (according to good old-fashioned HMRC dates), meaning that some month's the monthly pay date is 6 days after the weekly pay date. The employer won't even have the commission figures by then, let alone have calculated them. I've tried moving the monthly pay date forward a couple of days, but there seems to be a flaw in the logic, so even that doesn't consistently bring it into the correct pay period. I've emailed Moneysoft for a solution.
Answer from Moneysoft re missed employee
No, there is no way in our program of paying just that one employee.
If you discover an error in a RTI return that has already been submitted the solution is to amend the records in our software, and then do nothing more until the next pay period when you send the RTI return again as normal. Each RTI return includes the pay in that period and the year-to-date figures, so the next RTI return will "correct" the HMRC's records.
Answer from Moneysoft - worse than that
The way the program handles a mix of weekly and monthly is by processing the monthly with the weekly pay period on or before the monthly pay date.
This is not a flaw in the programming - it is just the limitations we choose to impose on the software.
If your situation is not covered by our software then that is unfortunate, and if you had asked us beforehand we would have said "sorry, but you will need to use some other software".
Amended P35 Deadline
Just spoken with HMRC about the deadline for amending incorrect P35 forms. I was told that this was May 19th 2013.
Ps having troublr getting through to Moneysoft this afternoon (helpline constantly engaged). Is anyone else experiencing similar issues?
Amended P35 Deadline
Managed to get through to them now. I knew they wouldn't let me down!!