Mileage claim

Mileage claim

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Hi all

I have recently taken on a client for bookkeeping. They are an IT contractor trading through a limited company. They invoice their client for professional fees, together with a mileage claim for travel during the month.

Am I being dense, because I would expect to see a corresponding mileage expense going through the books too, but there is none. Nor any fuel expenses.

Many thanks for your input.

Replies (9)

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By johngroganjga
30th Sep 2014 14:19

Not sure we can help you, as we are not clairvoyant.  You just need to speak to your client don't you.  Perhaps they have been too busy to get round to claiming their fuel costs from the company yet.  But only they can tell you what the position is.

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By Paul Hawes
30th Sep 2014 14:30

You're now the bookkeeper

Can't you just put the mileage expenses on yourself?

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By johngroganjga
30th Sep 2014 14:40

But they haven't been paid so there's no transaction to record!

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Replying to vtsoftware:
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By andy.partridge
30th Sep 2014 14:50

No transaction, really?

johngroganjga wrote:

But they haven't been paid so there's no transaction to record!

What about one of those journal thingies to the director's account or maybe an accur , , accural . . . accrual to act as a reminder.
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Replying to leshoward:
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By Portia Nina Levin
30th Sep 2014 14:54

Surely not

andy.partridge wrote:

]What about one of those journal thingies to the director's account or maybe an accur , , accural . . . accrual to act as a reminder.

You cannot possibly be suggesting that it should just be put through without so much as a completed expenses form, which can then be independently checked?

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Replying to FCExtraordinaire:
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By andy.partridge
30th Sep 2014 15:09

Only if

Portia Nina Levin wrote:

andy.partridge wrote:

]What about one of those journal thingies to the director's account or maybe an accur , , accural . . . accrual to act as a reminder.

You cannot possibly be suggesting that it should just be put through without so much as a completed expenses form, which can then be independently checked?


Only if doesn't conflict with the P11d dispensation, silly.
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By Paul Hawes
30th Sep 2014 14:50

Director?

I'm assuming that this client is the director so just make a journal to motor expenses and loan account no?

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By johngroganjga
30th Sep 2014 15:02

Unless the book-keeper is as clairvoyant as they think the users of AWeb are they won't know what motor expense the proprietor has occurred on behalf of his company or whether or not he is intending for the company to reimburse him - still less will they have copies of the receipts to document any reimbursement in the proper manner.  

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Replying to johnhemming:
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By andy.partridge
30th Sep 2014 15:19

Clairvoyancy is a prerequisite

johngroganjga wrote:

Unless the book-keeper is as clairvoyant as they think the users of AWeb are they won't know what motor expense the proprietor has occurred on behalf of his company or whether or not he is intending for the company to reimburse him - still less will they have copies of the receipts to document any reimbursement in the proper manner.  


Without it you have stasis when dealing with such small businesses.

My advice is, go ahead and do it. Tell him what you have done. Ask him if he agrees. Ask him for whatever paperwork is required in support of what you have done, or ask him for the details if what you have done is wrong.

The alternative is for a simple job to take much longer than it should.

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