Moneysoft queries

Moneysoft queries

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We have used IRIS for over 10 years, but is is very likely that we will move to Moneysoft, ideally in time for the start of the 2014/2015 tax year, following the many positive reviews I have read here on AccountingWeb

I have a couple of queries though that weren't obvious from their website:

The software allows you file P11d's and P46's online.  Does it calculate the cash equivalent of cars and fuel benefits from car information or do you need to to calculate this manually and input the value only for filing online?  I currently use the Iris P11d software which is standalone to the payroll software.

Is there a way to import variable data?  I have the IRIS data import module which is really good and saves a lot of keying in time for hours/bonuses etc..

Does the system allow me to operate different pay frequencies in the one PAYE company - eg a monthly/4 weekly and weekly payrun?

Are emailed payslips password protected/secure?

Lastly, in the event that I do not get switched across in time for April 14, does anyone have experience of moving mid year, and was it relatively straight forward?  Our payroll size is 200

It is a little daunting moving when you have become so accustomed to one piece of software for so long, but the reviews/price point seems too good to be true for Moneysoft,

thanks in advance.

ps to add to the challenge, we are also auto enrolling next month for all our staff.  The Joys!

Replies (15)

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By zebaa
23rd Mar 2014 19:21

Try it

I think you can try it free for about a month, but just can not file returns. There is a fictional company set up you can play with.

You input the cash equivalent & the software uses this in the calculations & reports. I don't know about data import as I have never tried. I'm unsure as to the use of different pay periods for the same company, but think not. Payslips can be output as PDF reports which you could then attach to protected e-mail, or use other methods of interaction.

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By countrygirl
23rd Mar 2014 21:58

Hi Rembrand
As Zeebaa says you can try it free
I haven't tried to import data but if you email them with your questions they are very helpful. I would do it sooner rather than later as I would think they will be pretty busy as the payroll end of year kicks in.
You can use different pay periods within one company, we have clients who have both weekly and monthly paid employees. 
Emailed payslips can be password protected.

Good luck,

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By carnmores
24th Mar 2014 04:12

yes to P11d
Car benefit calculations

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By landscaper
24th Mar 2014 09:27

Emailed payslips

Yes you can password protect payslips that are emailed.

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By sue.hill
24th Mar 2014 15:23

RTI not so straightforward

As far as I understand, it isn't possible to mix weekly and monthly pay runs for the same employer as the system will only allow 1 RTI submission per employer per month... but the chaps at Moneysoft are very helpful - I've been using Moneysoft for a while, and generally happy with it for bog-standard straightforward payrolls, but if you do anything more complex, check that it can deal with your variations before taking the plunge - it's a pain to find out it can't do what you need when you've got it all set up!!

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By Cloudcounter
24th Mar 2014 15:31

Weekly and monthly

We have at least one client where there is a mix of weekly and monthly employees on Moneysoft and the system handles it with no problems

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Replying to MissAccounting:
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By sue.hill
24th Mar 2014 15:35

Hmmm!!!

I was told categorically by MS that the system couldn't deal with it - but that was a year ago - maybe it's changed since then?  (I did recommend talking to MS to get the true facts)

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Replying to EnglishRose:
Euan's picture
By Euan MacLennan
24th Mar 2014 15:57

Multiple pay frequencies

sue.hill wrote:

I was told categorically by MS that the system couldn't deal with it - but that was a year ago - maybe it's changed since then?  (I did recommend talking to MS to get the true facts)

What Moneysoft pretends that it cannot do is to submit more than one FPS for the same payroll period, whether it be monthly or weekly, but you can submit FPSs for each week within a month and on the last week in the tax month, it will double up and include the monthly paid staff with the weekly staff.

Actually, Moneysoft does allow you to re-submit a FPS for the same payroll period if you know where to find it - go into Tools/Online Filing/IDs & Passwords and tick the box "Temporarily allow submissions to be re-sent", which is not the first place you would think to look!

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By jon_griffey
24th Mar 2014 15:40

Suck it and see

Their pricing looks to be so ridiculously cheap that it would seem just as easy to buy the software and run it with a few clients for a year and see how you get on.  It is only through using software month in and month out yourself that you identify the shortcomings etc and indeed the things you like about it.

 

 

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Replying to lionofludesch:
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By Kazmc
25th Mar 2014 08:33

Exactly what we are doing...

jon_griffey wrote:

Their pricing looks to be so ridiculously cheap that it would seem just as easy to buy the software and run it with a few clients for a year and see how you get on.  It is only through using software month in and month out yourself that you identify the shortcomings etc and indeed the things you like about it.

 

 

That is exactly what we are doing. Testing MS on new client payrolls during 14/15 and probably transfer some bigger more complex ones during the year. If we are happy with it and its fits all our needs we will go live 15/16.

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Stephen Quay
By squay
24th Mar 2014 18:11

Can MS process two employee groups

We are also thinking of changing to MS at the start of the tax year. Can MS process two groups of employees each month for the same payroll for the same employer? A client of ours has 50 staff in one group for which we submit a monthly FPS. A day or so later we process the directors in a second group and submit another separate FPS. Obviously the statutory return includes the total of both FPSs. Thanks.

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Replying to Open all hours:
Euan's picture
By Euan MacLennan
25th Mar 2014 10:41

Two payrolls

squay wrote:

Can MS process two groups of employees each month for the same payroll for the same employer? A client of ours has 50 staff in one group for which we submit a monthly FPS. A day or so later we process the directors in a second group and submit another separate FPS. Obviously the statutory return includes the total of both FPSs.

In Moneysoft, or presumably any other payroll software, you can set up two separate payrolls for the one employer with the same PAYE references and file your FPSs separately for each payroll.  The only thing to watch is to file only one final EPS with the EOY declarations, which you would presumably do from your later Directors payroll.

We have to run two payrolls for one client, but one lot are paid for the month in advance on the 6th and the other lot are paid at the end of the month.  In your case, if it is only "a day or so later", why don't you just run one payroll? 

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By Cantona1
24th Mar 2014 22:34

I had imported  over 30 files

I had imported  over 30 files from IRIS to MS, but at a price. I managed to export most of data in to  excel, convert them in to CVS. It is really easy to import data in to MS. For some unknown reason to me since using the import facility in IRIS, the software has been kept crashing and now I can not open IRIS at all. We had tired to restore the data from Back up, but still we are unable to open some of the files. The owner blames me for wrecking his beloved IRIS. I used similar payroll software ( I think it was Master Payroll ) years ago. It has reminded me you need to post month end before you run the payroll for next month.

I do not think you can import employers detail from IRIS. It has a single importing module, i.e., employees details.

Need less to say, the reporting facilities are average.

You will be surprised how MS feels like excel.

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Stephen Quay
By squay
25th Mar 2014 12:23

Two Payrolls

Thanks for your reply Euan. The reason the client wants to run their payroll with two groups; one for staff and one for directors, is to keep the directors' remuneration and other information as private as possible from the office staff. We have done this successfully with our current software and we often run a single EPS at the end of the month for SSP, SMP, etc.  Referring back to my original enquiry I just wanted to make sure MS could deal with this and it sounds like it does. 

For the EOY our current software uses EPSs (rather than inclusive FPS) and we shall be running these once all March payrolls have been done. Apparently the printing of P60s is part of our current software's EOY routine.

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Replying to johngroganjga:
Euan's picture
By Euan MacLennan
25th Mar 2014 12:41

Only need one payroll with Moneysoft

squay wrote:

The reason the client wants to run their payroll with two groups; one for staff and one for directors, is to keep the directors' remuneration and other information as private as possible from the office staff. We have done this successfully with our current software and we often run a single EPS at the end of the month for SSP, SMP, etc.  Referring back to my original enquiry I just wanted to make sure MS could deal with this and it sounds like it does. 

We have a similar case with one payroll we run.  There are two directors with their own little groups of employees and they even go so far as to pay the PAYE for their own department separately with payments from two separate bank accounts, but both in the company name.  I have no idea why, but we run it as one payroll under Moneysoft and instead of producing a summary for the entire payroll, we produce separate reports for each department, thus maintaining confidentiality.

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