Payroll Manager - seperate monthly & weekly

Payroll Manager - seperate monthly & weekly

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I need to run two separate payrolls for one client - one for weeklies, and a separate one for monthlies which is confidential. As we've set up the payrolls to be automatically emailed to the clients, is it possible to set this up as two separate clients?  And how could this work this work under RTI if only one PAYE ref?

I need to ensure that the member of staff there who makes weekly payments is not given salary details by accident.

It seems the best option may be to have two separate PAYE schemes for the same client.

Does anyone else do this?

Cheers

Replies (15)

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Euan's picture
By Euan MacLennan
24th Feb 2015 10:02

Yes - you can run two payrolls with the same employer details and PAYE reference and file FPS reports from both.  You can only claim the Employment Allowance once by filing an EPS for one of the payrolls and I think that you should only notify the final submission for the year by submitting an EPS on only one payroll.  In Moneysoft, you can password-protect a payroll so that it remains confidential.

We currently run two payrolls for one company - both monthly, but with one being paid early in the month and the other being paid at the end.  HMRC have no problems with two FPSs every month.

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Replying to Tax Dragon:
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By fellowcraft
26th Feb 2015 10:24

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Hi Euan

Have just spoken to Moneysoft on this. The problem will be when EPS's need to be filed for both (.e. SMP) then it would be impossible to do.

The only answer I can think of it two separate PAYE schemes & separate payrolls. HMRC have advised me to do a Form P350 which will grant two separate PAYE schemes for one company.

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Replying to WhichTyler:
Euan's picture
By Euan MacLennan
26th Feb 2015 14:14

Another answer

fellowcraft wrote:

Have just spoken to Moneysoft on this. The problem will be when EPS's need to be filed for both (.e. SMP) then it would be impossible to do.

The only answer I can think of it two separate PAYE schemes & separate payrolls. HMRC have advised me to do a Form P350 which will grant two separate PAYE schemes for one company.

Two PAYE schemes seems a complicated solution to the possibility of having SMP employees on both payrolls at the same time.  If the situation arises, another solution would be to transfer the SMP employee(s) from one payroll onto the other payroll with the other SMP employee(s) for the duration of their SMP entitlement.

 

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By fellowcraft
25th Feb 2015 10:35

Thanks Euan

Excellent help as always

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By coops456
26th Feb 2015 16:41

a thirdish option

Totally agree with Euan. If you can't transfer the employee as he suggests, a manual EPS is the answer...

Our client has 6 pubs. We operate separate Moneysoft files for each pub but all staff are paid under the same PAYE scheme.

As Euan says, you can file multiple FPSs no problem, because there are different staff on each FPS. Only 1 EPS is recognised by HMRC - if you submit more than one, it will effectively overwrite any earlier submission for that tax period.

This of course affects the recovery of parenting pay. To get around it we keep a spreadsheet and enter the parenting pay in each pay period for each site. The spreadsheet totals these entries, multiplies them by 92% to get the recovery amount, and this is the figure we enter on a manual EPS each month.

In Moneysoft, go to the Employer Details screen, and tick the box for Split Payroll (on the Tax Office tab). This adds an option for Manual EPS to the Pay menu. Simples.

Thanks (3)
Replying to Wanderer:
Euan's picture
By Euan MacLennan
26th Feb 2015 18:25

I never knew that!

coops456 wrote:

In Moneysoft, go to the Employer Details screen, and tick the box for Split Payroll (on the Tax Office tab). This adds an option for Manual EPS to the Pay menu. Simples.

Thanks for the tip!

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Replying to Wanderer:
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By tanvir
18th Mar 2015 15:59

Split payroll option

coops456 wrote:

In Moneysoft, go to the Employer Details screen, and tick the box for Split Payroll (on the Tax Office tab). This adds an option for Manual EPS to the Pay menu. Simples.

I'm struggling to find the Split Payroll option under the tax office tab?

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Replying to SE_Confused:
Euan's picture
By Euan MacLennan
18th Mar 2015 16:38

Have another look!

tanvir wrote:

coops456 wrote:

In Moneysoft, go to the Employer Details screen, and tick the box for Split Payroll (on the Tax Office tab). This adds an option for Manual EPS to the Pay menu. Simples.

I'm struggling to find the Split Payroll option under the tax office tab?

It is the bottom right box on the Employers Details > Tax Office tab.

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Replying to SE_Confused:
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By tanvir
18th Mar 2015 16:46

Split payroll option

tanvir wrote:

coops456 wrote:

In Moneysoft, go to the Employer Details screen, and tick the box for Split Payroll (on the Tax Office tab). This adds an option for Manual EPS to the Pay menu. Simples.

I'm struggling to find the Split Payroll option under the tax office tab?

Just spoke with Payroll Manager support and they said that the split payroll option is only available for Payroll Manager 250 version, I have the 100 version (as almost all of my payrolls are pretty small) which doesn't have this option!

They did also say that they haven't really tested in and they've put that option in as a favour for a client who was running over 2000 employees payroll for employer. Hence the reason whey they have never really advertised it to users.

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By coops456
18th Mar 2015 22:07

Interesting, thanks for the update. I never imagined there were actual functionality differences between 100 and 250, rather than just the employee limit. How odd.

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By MissAccounting
19th Mar 2015 08:39

Auto email?

I cant expand on the above but in your opening post you said

Quote:

we've set up the payrolls to be automatically emailed to the clients

Do you mean automatic as in not needing to go into each file and send them individually? If so how and where do I set this up?! Thanks

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By Carolynne
19th Mar 2015 11:16

Payroll 100

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I am saddened that I can't run multiple FPS's for the same period. .  Moneysoft can't hit the 'on or before rule' for this example.   Running 2 sets of payroll wouldn't be a problem if it weren't for the EPS problem of only one being accepted in the month by HMRC. 

 

I have used Moneysoft since 2004 and am really annoyed that they haven't implemented this seeing as the 'on or before rule' is fundamental to the whole RTI process.  18 months ago, they just said it would take 2 years of programming and they weren't prepared to do it, as the majority of their clients wouldn’t need this facility.

 

I will have to buy another software package this month in readiness for the start of the new tax year for one of my clients payrolls, and I am dreading it.  As one of my clients pays its directors mid month and employees at the end of the month, on the same monthly payroll

 

It has been mentioned on here that Brightpay is comparable price wise and can cope with this problem.  But I don’t know how it copes with auto enrolement. 

 

I went on a course about autoenrolement recently, and it was mentioned that some payroll software packages will not do as much as others, so it is all becoming a minefield really.

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Replying to gaffer786:
Euan's picture
By Euan MacLennan
19th Mar 2015 12:03

The only problem with one EPS a month

Carolynne wrote:

I am saddened that I can't run multiple FPS's for the same period. .  Moneysoft can't hit the 'on or before rule' for this example.   Running 2 sets of payroll wouldn't be a problem if it weren't for the EPS problem of only one being accepted in the month by HMRC. 

Although an EPS does not contain information specific to an individual employee on one payroll or the other, Moneysoft calculates the SMP (and other statutory payment) recovery automatically for individuals on each payroll.  The other entries on an EPS are manual - CIS tax suffered, final submission for year, PAYE scheme ceased.  If you run separate payrolls for directors and staff, are you likely to have SMP etc. recoveries on both payrolls in the same month?  If so, although I am surprised that the split payroll EPS facility is available only in the 250 employee version of Moneysoft and not in the 100, would you not save yourself a lot of hassle by upgrading to the 250 version?  The additional cost is only £58 (+ VAT) a year.

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By Carolynne
19th Mar 2015 12:32

Food for Thought

 

Thanks for the suggestion Euan. 

 

I will  take on the higher version, to avoid having to use a different product which I am loath to do.

 

The Split EPS sounds great, I will just have to add up what is shown on both employers summaries for re-claim, and also add up what PAYE is due from both summaries so that my client receives the total figure due each month from both payrolls.

 

Does anyone know though, if running two payrolls for the one scheme number, will work for Auto Enrolment reporting?  As this is a further complication I would like to avoid.

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By coops456
19th Mar 2015 17:10

agreed

Totally agree with Mick.

I have looked at Brightpay because of their recent focus on AE through webinars, but for bureaux I still think Moneysoft wins hands-down. They do need to up their game with regards to AE, but it's useable and the other advantages of the program currently outweigh any additional time taken by AE processing.

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