RTI for practitioners: What you need to know
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RTI
There is one problem which I have not seen any reference to. What happens when the person responsible for submitting the payroll goes on holiday This will cause problems for any payroll bureau run by one person who has clients who are paid weekly. Or for small businesses run by one person. I am sure that I am not the only one for whom this is a potential problem.
For example, I have a client with weekly paid staff, who receive varying amounts of overtime in round sums. At the end of the month I gross this up to get the correct tax & NI. With monthly submissions this is no problem, but if the information has to be transmitted each pay day, what happens when I go away? Getting someone else to do the payroll while I am away is an impossiblility.
Doing Payroll Whilst on Holiday
what happens when I go away? Getting someone else to do the payroll while I am away is an impossiblility.
I am a one-man band, and I have done payrolls from three different continents whilst on holiday, using Logmein to access my computer. Having said that, the last time I did it, my home internet connection had gone down and I couldn't access my work computer, so I had to log in to someone else's, download my data onto it from Dropbox, download and install Moneysoft Payroll Manager, do the payroll, send it to the client, save the data back onto Dropbox and delete it all from the computer I was working on remotely.
As a result, I would recommend getting a cheap laptop, loading your payroll software onto it, synchronising the data with your main PC, using Dropbox, Wuala, SugarSync, whatever etc, taking it with you and making sure you have an internet connection when you are on holiday (using a smart phone if no other option available).
RTI - AUTHORISATION FOR SUBMISSION OF EAS, FPS AND EPS
On another issue, is everyone going to get the client to authorise the submission of the EAS, FPS and/or EPS prior to their submission to the Taxman (in the same way that the client would have approved the Form P35 prior to its submisison)?
Authorisation?????
On another issue, is everyone going to get the client to authorise the submission of the EAS, FPS and/or EPS prior to their submission to the Taxman (in the same way that the client would have approved the Form P35 prior to its submisison)?
We gave this problem too and just don't know where to go to get the answer.
We have 100 annual director payrolls in the pilot and these have to be run in month 12 and the FPS submitted in march. We used to get signed authority from client who agreed P35 figures before we submitted them however now we don't have until 19 may to do so. Totally impractical to get signatures so quickly now as final FPS is 5 April and declaration by 19 April.
Does anyone know the answer??
Many thanks
Auihority to submit
I would have thought an appropriate phrase (to include in a payroll engagement letter) would be along the lines of...
" We authorsise you to make the relevant RTI submissions based on the information that we provide to you. "
This would, of course, be backed up by specifying timescales for the employer to provide the data (ie. how many days or hours before an employees pay date).
Authorisation....
I would have thought an appropriate phrase (to include in a payroll engagement letter) would be along the lines of...
" We authorsise you to make the relevant RTI submissions based on the information that we provide to you. "
This would, of course, be backed up by specifying timescales for the employer to provide the data (ie. how many days or hours before an employees pay date).
Hi there
Yes that's ok for new clients going forward but we are unsure what to do for yearend 12/13 for the Annual Director only payrolls in the pilot (100 of them!)
We have always had their authorisation to submit to HMRC but there is just not the time this year now we are in RTI?? Sometimes wish we had not joined the pilot!!
Many thanks for your comment
Karen
Authorisation...
Hello Karen, my advice to you would be to start preparing the payroll now as opposed to leaving it until the End of March. This will buy you time to obtain confirmation (if you need to as it seems you have that anyway) from the employers prior to submitting the final FPS. Returns can be filed in this tax year.
We only have one employer in the pilot, so I have started all the March payrolls now (including Director only payrolls), updating, preparing the P35 return, sending this out for checking and signature and giving them a date to return the form back to me. I intend filing the EOY's before the end of March so that I can focus on the RTI submissions (EAS, then FPS/EPS) after 6th April.
Hope that helps :-)
Hazel
rti cis refunds
If we are not doing P35's how to we sort out CIS refunds?
Asked HMIT who claimed they are not sure yet????????