Sage RTI Surgery with Helen Hargreaves | AccountingWEB

Sage RTI Surgery with Helen Hargreaves

Sage RTI Surgery
29 April to 03 May 2013

Throughout this week Sage are working with AccountingWEB and Helen Hargreaves, Senior Policy & Research Officer at the CIPP to answer Sage customer’s questions on the tricky details of RTI. Below is a live transcript of the questions and answers as they happen.

If you are a Sage customer and would like to ask a question to Helen please click here to register for the surgery , get in touch with your Sage account manager on 0845 111 1111, or email [email protected] for access to the live session. 

 Thanks for your questions today.
I will be back tomorrow at 2.45 to answer any more RTI questions you may have.
Helen, We run a payroll bureau, A client pays monthly wages based on time sheets which we receive a few days into the following month. The payroll is dated the last day of the month and the employess are physically paid as soon as possible after that date. We cannot submit a FPS dated the last date of the month as we do not knoww hat to pay until after that date.
i have a few companys that currently have no employees on their payroll. what do i need to do under RTI - do i need to submit anything at all as there are no payments being made?
 Hi Claire
If your client wants to keep the scheme open you will need to submit an EPS saying no payments have been made. You will need to do this for month 1 after 5 May, and then you can show periods of inactivity for up to 6 future months. At which point, if there are still no employees but the scheme needs to remain open you can submit another EPS for the six months which follow after that.
 Hi Moonbeam
If you pay employees quarterly you must submit an EPS for all the months that you make no payments to employees, by completing the 'No payment dates' or 'Period of inactivity' fields to show the tax months that you won’t be sending an FPS. For example, if you pay all your employees quarterly in tax months 3, 6, 9 and 12, HMRC will expect an FPS for these months; but you must also submit EPS to cover tax months 1, 2, 4, 5, 7, 8, 10 and 11 when no payments are made to employees. You can limit the number of EPSs you need to submit by doing them in advance, so you can submit an FPS for month 3 and an EPS saying there will be a period of inactivity for months 4 & 5. The reason why I've not yet mentioned months 1&2 is because you can't do an EPS for the current month. So after 5 May you will need to do an EPS showing no payments made in Month 1 and a period of activity for month 2. But then proceed as above for the rest of the year.
You can find more guidance on this on HMRC's website at
 Please keep the questions coming in folks.

Here's one from AccountingWEB member Moonbeam taken from Any Answers:

"I have put my one man band companies onto a quarterly system where they don't receive their first net pay until 6th June. There is therefore no payroll to run in M1 and M2. Should I be submitting a nil FPS for these months with the employee on hold? If not, for new payroll scheme I cannot see on HMRC website how to notify them it is quarterly PAYE. Should I be submitting EPS at any stage for these quarterly payrolls? Although I pay Sage regularly for their helpline I didn't sign up for this on the basis of waiting a long time to speak to them and I don't feel all HMRC advisors know what they are talking about."
 I would like to provide definitive confirmation to Laurie, one of yesterday's guests, regarding payment date. I said I believed it to be the date the employee receives payment and HMRC have confirmed this is correct.
 Hello Margaret
HMRC has produced guidance on how to close down the company in the RTI regime.
As you have already submitted your first FPS but won't be sending in anymore as the company has now ceased you need to submit an EPS selecting the 'Final submission because scheme ceased' and ‘date scheme ceased’ boxes.
More guidance is available on the following link
Will I be able to advise HMRC of payroll cessations during the year via RTI online? Also if having run a payroll and submitted the first FPS,a director of a company announces that the company has ceased trading and they have returned to employment outside of the company, how will will I be able to notify HMRC given that I cannot now roll back the payroll?
 Well everyone
That's all the questions answered for this afternoon I think so I'll sign off for now. I will be back to answer any more questions you may have tomorrow morning at 11 o'clock.



RTI payment dates

John Adamson | | Permalink


Sorry if you have covered this already, but quite a number of payrolls we run for clients which are weekly paid have employees who are paid by different methods - cash, cheque and bank transfer, within the same payroll. So whilst the payments may all be initiated on the same date, the date that the payments are available to the individual employees could be different. We use Sage payroll and as far as I am aware there is not the facility to show different payment dates within each weekly run, and we would not want to have to show three runs each week! How should we deal with this?



Hi Helen

Kazmc | | Permalink

Hi Helen

We have had this morning the exact same question as Margaret re a company ceasing trading, however have received conflicting advise from both SAGE & HMRC.

SAGE advised they were unable to help with our query as they do not have a system that enables them to deal with it. We were told to call HMRC for advise.

HMRC said not to do anything at all and they will automatically close down the scheme after 3 month of inactivity.

Luckily we decided that both answers were incorrect and did in fact do what you said should be done, but it shouldn't be left to us to decide to override advise.

Why are we receiving such conflicting advice all the time?, it is making RTI unbearable.

Final employee leaving

TUSONS | | Permalink

Hi Helen,One of our client payrolls is a weekly paid scheme and we were notified that the remaining employee had left the company's employment but only received that advice after their final payday, by which time we had submitted the FPS without having prepared the P45.  As no more payments will be made I cannot submit another FPS which would tell HMRC that the employee has left.  How can I get around this or doesn't it matter?!!Thanks. John