Sage RTI Surgery with Helen Hargreaves

sage-exchange.co.uk

Sage RTI Surgery
29 April to 03 May 2013

Throughout this week Sage are working with AccountingWEB and Helen Hargreaves, Senior Policy & Research Officer at the CIPP to answer Sage customer’s questions on the tricky details of RTI. Below is a live transcript of the questions and answers as they happen.

If you are a Sage customer and would like to ask a question to Helen please click here to register for the surgery , get in touch with your Sage account manager on 0845 111 1111, or email exchange@sage.co.uk for access to the live session. 

 Hi ~Peter
You wouldn't need to send an EPS because the EPS would be saying that you haven't paid the employees(which of course you have), it doesn't have any effect on the payments you make to HMRC.
Existing quarterly schemes would not need to take any further action as HMRC will already know to accept payments every three months. In the earlier question the scheme's payments had just reduced taking it newly down to being a quarterly paer, so i wold suggest a quick call to HMRC's Employer Helpline to ensure they note the reocrd to only expect payments every three months.
Back to sarah's question re paying HMRC quarterly. I understand that an FPS must be submitted, but does an EPS 'nil' payment for month one and two of the quarter need to be submitted too or do HMRC work out that one is paying quarterly? In other words will they generate a warning letter of non-payment
 Hi Lynn
I answered the bulk of this question earlier on, so hopefully now you know that you can submit more than one FPS each month. Hopefully that will be a more starightforward option so you don't need to explore the possibility of setting up a second scheme.
We have been asked by a client to process a monthly payroll just for the directors and higher paid employees and they will process the rest, but is this possible under RTI as this would result in 2 FPS being submitted every month and I understand that you can only submit 1. Also it has been suggested that we try and register a second paye scheme for the directors but again I don't think that this would be allowed.
 Hi Barbara
You dont say whether the incorrect hours are for the pay period just ending or at the end of the last tax year.
I'm assuming that you mean the pay period just gone so will answer on that basis.
HMRC provides guidance on how to correct at the following link http://www.hmrc.gov.uk/payerti/reporting/errors.htm
essentially, if the correction involves making an additional payment to the employees, then you will have to submit an additional FPS.
My client has now said she had given me wrong hours on timesheet and staff wants to be paid for correct hours in month. Can I go back and correct ?
 This reply is for the guest who is unsure whther they need to resubmit the Eoy declaration. As long as you completed the EOY declaration on the EPS on 23 April, and you definitely ticked the box confirming it was your final submission for the year and then answered the subsequent EOY declaration questions then you have completed the EOY process and do not need to do anything else. The only time you would need to complete an EYU is if you need to change last year's figures. If they are correct then no further action is required.
We submitted our FPS's for 2012/13 PAYE schemes included in the pilot by 19 April 2013, however, the EOY declaration (also known as an EPS) were not submitted until 23 April 2013 as we thought we had until 19 May 2013 to submit. As the FPS's were submitted by 19 April 2013 am I correct in thinking that we will not need to submit again using the BPT EYU?
 Hi Jonathan
Good news that you have been coping with the transition to RTI.
The advice I will give you for the first scenario is similar to a message I posted for another guest.
You can do an EAS for this although i would check with the Sage helpdesk first on 0845 111 2451 just to make sure that this is how the software has been set up. However, the action you will need to take is to submit EPSs and actually you dont need to have submitted an EAS to be able to submit an EPS. A quick call to Sage will clarify how they have dealt with this requirement.
After that, if there are no payments to report on an FPS, you must instead submit an EPS to indicate no payment is due for one or more (up to a maximum of six) complete tax months. Using the period of inactivity box means you would only need to do this twice a year as you can go up to six months ahead. At the year end, you must submit an EPS to indicate that this is your 'Final submission for the tax year' and answer the end of year declarations and questions.

As for your second scenario
You can't complete an EAS as there are no employees to report. But as above, you can submit EPSs until the company takes on employees, either in advance using the period of inactivity box, or for the previous month using the no payments made box.
We have been coping well with the transition to RTI but have the following unusual clients that I would appreciated some advice with: The first client is a small limited company where the director is the only person on the payroll. The director does not take a salary (and doesn’t intend to), and the payroll exists just so that we can declare the taxable benefits he receives through the P11d process each year. Can you let me know: i). Is an EAS required? ii). What do we need to file through Sage each month (if anything) to let HMRC know that nothing has been paid or is due to them? FPS, EPS, or both? The second client is a sole trader who doesn’t currently have any employees. He intends to start recruiting again soon and has asked us not to close his employer registration. Again is an EAS required and what do we file through Sage each month to let the Revenue know that nothing has been paid? Regards, Jonathan Brothers

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Comments

RTI payment dates

John Adamson | | Permalink

Helen

Sorry if you have covered this already, but quite a number of payrolls we run for clients which are weekly paid have employees who are paid by different methods - cash, cheque and bank transfer, within the same payroll. So whilst the payments may all be initiated on the same date, the date that the payments are available to the individual employees could be different. We use Sage payroll and as far as I am aware there is not the facility to show different payment dates within each weekly run, and we would not want to have to show three runs each week! How should we deal with this?

Thanks 

 

Hi Helen

Kazmc | | Permalink

Hi Helen

We have had this morning the exact same question as Margaret re a company ceasing trading, however have received conflicting advise from both SAGE & HMRC.

SAGE advised they were unable to help with our query as they do not have a system that enables them to deal with it. We were told to call HMRC for advise.

HMRC said not to do anything at all and they will automatically close down the scheme after 3 month of inactivity.

Luckily we decided that both answers were incorrect and did in fact do what you said should be done, but it shouldn't be left to us to decide to override advise.

Why are we receiving such conflicting advice all the time?, it is making RTI unbearable.

Final employee leaving

TUSONS | | Permalink

Hi Helen,One of our client payrolls is a weekly paid scheme and we were notified that the remaining employee had left the company's employment but only received that advice after their final payday, by which time we had submitted the FPS without having prepared the P45.  As no more payments will be made I cannot submit another FPS which would tell HMRC that the employee has left.  How can I get around this or doesn't it matter?!!Thanks. John