What ‘excellence’ means to accountants

Mark Lee reviews Steve Pipe’s latest book, ‘The UK’s Best Accountancy Practices’, which features case studies from more than 40 UK accountancy firms - including the small firm Practice Excellence Awards winner.

I have long been an admirer of Steve Pipe’s extraordinary enthusiasm and commitment to the accountancy profession.

Continued...

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Bob Harper's picture

Old School

Bob Harper | | Permalink

@Mark - Old School accountants will be not be terrified because a) they will not read the book b) they will justify their own world view and c) they are too old to care as they can probably get out by selling before they need to change.

Firms who plan on being around in 10 to 20 plus years really need to start changing as they will not get what they have always got by doing what they have always done; they will get a less.

I am unsure about Advance Tax Planning (ATP) and my guess is that Steve would prefer more firms add value buy helping business owners increase profit/capital value and pay more tax, rather than less. For me ATP is like bankers' bonuses; it brings out the worst in people, most "normal" people have a gut feel they don't like it and even though it is legal, cleaver and probably something accountants should offer (because their clients should decide for themselves) it doesn't make it right.

Bob Harper

Crunchers Accounting Franchise

stevepipehome's picture

 Clarifying tax planning and charity - by the book's author

stevepipehome | | Permalink

 

Two points to clarify...

 

1   TAX PLANNING - Bob is right, I would indeed prefer accountants to create growth for their clients. But tax planning is a key part of what clients expect from their accountant, and we knew that when they signed up to join the club. So surely the only way we can get away without doing it is if we explicitly exclude it via our engagement letters, which is an honorable and laudable thing to do. Sadly, however, recent research suggests that most engagement letters stay confusingly and ambiguously silent on many key aspects of  tax planning, which is not at all helpful.

 

2  CHARITY – B1G1 is not a charity in itself, but rather a vehicle through which businesses can automate the process of giving to the charities of their choice. Therefore by working with B1G1, for every copy of any of my book that is sold through www.stevepipe.com a child in Africa automatically gets access to clean water for life at my expense but on behalf of the book buyer. So if you too would like to like to automatically link your  business to a good cause of your choice I strongly urge you to look at www.b1g1.com

 

And finally, I want to thank you Mark for such a kind and even-handed review.

STEVE

 

Bob Harper's picture

No hiding

Bob Harper | | Permalink

Steve - I think you and I agree that a compliance based services cannot be the basis of a profitable and sustainable strategy for a firm unless the firm goes for volume like SJD.

However, new players such as Crunch and Brookson who are rolling technology into their service make this difficult to compete. By the way, what a great idea - MORE firms should be doing that - who saw that coming?

My take is that Advanced Tax Planning is on its last legs so soon there will be no place for firms to hide; they will be forced to accept lower fees or add value with profit improvement and growth services.

It has taken me many years to acquire sales and marketing knowledge. I have probably done it the hard way. However, knowledge is lifetime asset and just like AVN, it is one of the key elements of the Crunchers franchise; accountants can literally withdraw knowledge (Intellectual Capital) and create profit (Intellectual Income).

Firms need to start adding to their knowledge and joining networks like AVN is a great way to do that. And, they need to do it before they need to do it.

Bob Harper

Crunchers Accounting Franchise

 

stevepipehome's picture

The 15 things the best do to be better

stevepipehome | | Permalink

 

Thought you might find it useful if I summarised the 15 key themes that arose from the research. Based on that research, it is clear that the UK’s best accountancy practices generate better results for themselves and their clients because they are better in the following 15 key areas:

 

  1. Better intent – They don’t make excuses or moan about what the world is doing to them. Instead they take control of their own destiny. Their success is planned and not accidental. They decide what they want, make whatever changes are necessary to ensure that they get it, and persevere when the going gets tough.

 

  1. Better decision making – They make conscious, rational decisions, driven by their goals, and informed by facts rather than guesswork or pre-judgement. They do not run away from the need to invest time and money in creating success for them and their clients.

 

  1. Better measurement systems – They don’t just rely on traditional accounting measures. Instead they work out what really matters – i.e. what drives their success – both financial and non financial. They find ways of measuring all those success drivers, set targets, use the results to inform decision making and make people transparently accountable for performance and results.

 

  1. Better action – They recognise that one of the timeless keys to success is to do what you said you were going to do, when you said you were going to do it. So they have systems to ensure that action plans are created, recorded, prioritised and implemented. And they do not accept lip service, excuses or weasel words.

 

  1. Better measurement solutions for clients – They also recognise that profits are a consequence of doing the right things for the right people in the right way. So they start by making sure that their clients also get all the information they need about the numbers that really matter within their businesses, including their success drivers and benchmarking comparisons.

 

  1. Better improvement solutions for clients – As well as helping clients to measure the things that matter, they also help them create and implement improvement action plans in those areas. In particular, they help clients create and implement improvement action plans for their profit, cashflow, tax exposure, business value and personal wealth.

 

  1. Better alliances – They recognise that it is impossible for any independent accountancy firm to be able to do every specialist piece of work to the incredibly high standard that clients deserve. So they enter into strategic alliances with other specialists who will do the specialist technical work where necessary. Generally, the specialist takes all the engagement risk, and shares the fees generated with the practice in the form of a ‘payaway’.

 

  1. Better client meetings – They recognise that meetings are the equivalent of a penalty shoot out in a football tournament – i.e. the interaction that makes a profound difference to the outcome and how you are judged. So they make them more professional and dynamic by following carefully planned meeting systems, and using high impact tools, such as tax planning software, “live” at meetings to illustrate key ideas and quantify potential benefits.

 

  1. Better proactivity – For them “proactivity” is not an empty promise on their website and in their brochure. They have developed systems to ensure that genuine proactivity, of the kind clients really value, is part of the culture and habits of the firm. They have also discovered that the more proactive they are, the more additional services their clients want to buy from them.

 

  1. Better service – They understand what excellent service means to the type of clients they want to attract, and have focused their energy and designed their systems in order to deliver that. They focus on both the substance of service excellence (e.g. speed, accuracy, impact etc) and on the experiential aspect (e.g. showing genuine interest, using Plain English, ‘wow factors’ etc).

 

  1. Better clients – They understand that their time is a precious commodity, so they ration it wisely. Rather than try to please every conceivable type of client, they decide the types of clients they really want to work with, and build the practice around them. That way, they attract more of the right kind of clients, and can afford to get rid of the ‘wrong’ kind of clients. Typically, this results in them earning more money, doing more enjoyable work, and having a better life-work balance by working with a smaller number of clients, paying higher average fees.

 

  1. Better pricing and cash management – They recognise that the only sustainable way to provide a premium service is to charge a premium fee. They understand that clients hate surprise bills, and so rarely use timesheets for billing purposes. They also understand that, to clients, every bill is a value bill, since the client will not be happy unless it represents good value. So, wherever possible they use value pricing to make it crystal clear that the value far exceeds the fee. And where value pricing is not possible, they use pricing software to generate fixed prices that are acceptable to the client, and fixed price agreements to formalise the arrangement. They also use Extra Work Orders to ensure that extra work is translated into extra fees. And they collect most of their fees by direct debit, often by instalments and usually in advance of completing the work.

 

  1. Better team work – They understand that the partners cannot and should not try to do everything. They recognise that leverageable success comes by fully involving the team at every stage. Listening to them properly, and valuing their input. Sharing all the key numbers with them. Trusting them. Delegating most of the work to them, after first giving them the tools, training, systems and support they need to do a proper job. And treating and rewarding them well.

 

  1. Better systems – They do not leave things to chance, and they do not rely on their people remembering what to do. Instead, they create systems to ensure that everything can be done to the same high standard, every single time.

 

  1. Better marketing – They do not leave referrals to chance. Instead, they use referral systems that leverage their time. They don’t just look to clients and bank managers for referrals, they actively cultivate a much wider network of referral sources. And they understand that in order to get people telling others about them, they have to create a game the client wants to play, and give them a compelling story to tell. They also test a wide variety of other marketing strategies to find the ones that work best for them. For example, many of them have found that the right kind of seminars, are one of the best ways to win new clients.

 

 

Steve Pipe FCA

 

www.stevepipe.com

 

stevepipehome's picture

This will have a far bigger impact

stevepipehome | | Permalink

 

Actually, while I am really proud of this book, I think that the new “Blueprint for a better accountancy practice” published the other day by The Accountants Club (and co written by me, Mark Wickersham and Susan Clegg) is likely to have a far bigger impact.

I say that because some of its research findings – such that accountants themselves say there are mistakes in over 40% of the clients affairs they handle, that engagement letters are fundamentally flawed, and that there are in two very different classes of accountants (“Stars” and “Laggards”) and two very different classes of clients (“Valued” and “Overlooked”), should shake the profession to its very core.

Since it has not yet been featured on Accountingweb, you can read more about it on www.stevepipe.com

Steve Pipe FCA

 

www.stevepipe.com

 

 

info.woods-squared.co.uk's picture

Real Firms

info.woods-squa... | | Permalink

What I particularly liked about Steve's book was that it was based on things that real firms all over the UK are actually doing so it is not just words but actually actions that have been taken.

Not everything will be relevant or applicable to all accountancy firms but I'm sure some of it will and you only need to take action on a few of the things in the book for it to make a real difference - I know that's what we've done anyway!

jaybee661's picture

So proud to be included in Steve's book...

jaybee661 | | Permalink

I made some massive changes in my practice, including having to make some very difficult decisions, but it's come out the other end being massively more profitable and delivering a much more proactive service than ever before.

I also totally agree that Steve's methodology is the future of accounting - compliance is of course essential but as far as the benefit to the client is concerned, it's totally lifeless.

I firmly believe that what clients want is a far more proactive accountancy service, and that is now what my practice is - in fact I don't believe it, I KNOW it.

Steve's book is packed to the brim with ideas that can literally transform any practice - since attending his first Proactivity seminar I have to say I have never looked back - in fact it's safe to say he is a total inspiration!

Bob Harper's picture

Alternative

Bob Harper | | Permalink

@Woords squared and Jaybee - for me you are inspirations and proof to the many doubters that an added value strategy works. Crucially, you also provide an alternative choice for small businesses.

My take is that we seem to be living in very interesting times and I am wondering if we as a nation all need to do more. Wouldn't it be interesting if accountants went first? The banks got us into this mess, can accountants get us out?

Offering an alternative choice is what I think is needed.

Bob Harper

Alternative Accountants

stevepipehome's picture

One of the firms in the book explains their success on the radio

stevepipehome | | Permalink

 

Peterborough based Greenstones, who were recently named as Employer Of The Year in The  British Accountancy Awards, add a lot more detail to their entry in this radio interview recorded on 11 December 2011 (ie this weekend)…

http://thebusinesshub.fm/the-business-hub-show-podcast-11-december-2011/

Simon Chaplin, the firm’s founder, can be heard from 41 min 30 seconds in – and it is incredibly useful listening

STEVE

 

Bob Harper's picture

Very interesting

Bob Harper | | Permalink

STEVE - very interesting and well done Simon.

Could be semantics but Simon talks a lot about saving time and being efficient. This is different from being effective. It's not so much about saving time and doing the same job faster but changing what the client gets.

Bob Harper

Alternative Accountants

stevepipehome's picture

Update

stevepipehome | | Permalink

Accweb have now published a piece about the research I mentioned in my 15.15 post

http://www.accountingweb.co.uk/article/cost-accountancy-failures/522120#comment-538787 

 

Thank you

Simon Chaplin | | Permalink

Bob Harper wrote:

STEVE - very interesting and well done Simon.

Could be semantics but Simon talks a lot about saving time and being efficient. This is different from being effective. It's not so much about saving time and doing the same job faster but changing what the client gets.

Bob Harper

 

Thanks Bob.  I think it is too. The interview was all about team issues.  Being efficient allows us to use the "time saved" to be more effective with our customers.

bookmarklee's picture

I rest my case

bookmarklee | | Permalink

When I reviewed Steve's book last year I expressed concern re the focus on 'advanced tax planning'. I have shared similar views on my blog and on other discussion threads on AccountingWeb over the last few years.

"In particular I dispute any suggestion that accountants have an obligation to notify all clients of every leading-edge tax scheme they hear about."

I think my point is proven by recent developments - especially the statements by the President of CIOT, by the CEO of ICAEW and by the latest publication on the topic by the ICAEW Tax Faculty.

One way or another they are echoing the views I have previously expressed that 'advanced tax planning' is more risky than some would have us believe. And that professional accountants are under absolutely no obligation to notify clients of all leading edge tax schemes.

I rest my case.

Mark