This latest whitepaper from Aqilla examines some of the common myths associated with using web-based accounting software and provides a checklist of things to consider when looking at this type of application.
The traditional model for buying accounting software was to pay an upfront licence fee and then on-going maintenance or upgrade charges. This often involved a large initial capital outlay – both in terms of purchasing the software itself and the hardware to run it. As software has became more complex, it also means companies require specialists in particular software to configure, manage and offer support on an on-going basis.
In the past decade, however, accounting software has changed and there are now a range of options available to meet all companies’ needs on-demand. These Cloud or “Software-as-a-Service” (SaaS) applications allow businesses to use the latest software developed on a subscription basis, removing the need for upfront capital in- vestment in terms of hardware and software, as well as upgrade costs. It also means that businesses, no matter what their size, no longer need to manage and support accounting applications in-house, as that is taken care of by the company supplying the service.
The Challenge of Change
Not everyone is comfortable with change, yet it’s a constant of modern business – particularly when it comes to technology. Whether it’s as a result of new regulatory requirements or improved efficiency, companies are continually looking at the latest technologies and how they can help them. Recent economic conditions also mean that many businesses have to deliver increased productivity with fewer resources.
The adoption of Cloud solutions is one way in which a business can become more effective, improve efficiency and save money. However, businesses need to select the correct application for their needs and ensure they are working with a reputable vendor.
Clive Longbottom, Service Director, Business Process Analysis, at Quocirca recently commented that, “Web- based applications are changing the way people think about software – right across the business, from the IT team up to the board – because they give companies of all sizes access to the very latest applications for a fixed monthly charge, without the need for upfront investment and the headache and cost of on-going management and maintenance.”
The most critical decision for any company looking at Cloud based software is choosing the right supplier, so it is essential to do detailed research. Look for a company that understands the market, with a proven track record and heritage, not only in accounting software, but also in web-based technologies.