As one of the country's leading leisure management contractors, administering a wide range of facilities on behalf of local authorities, Sports and Leisure Management Ltd has recognised the benefits of automated document imaging and workflow and is implementing specialist paperless office software from Version One, which integrates seamlessly into its existing Great Plains financial accounting system.
'We were already committed to Great Plains software, so a document imaging system had to be fully compatible,' explained David Bibby, Financial Director of SLM, which manages facilities including Swimming and Leisure Pools, Ice Rinks, Bowls Halls, Athletics Stadia, Food and Beverages and Outdoor Facilities. 'As well as allowing us to archive a multitude of business documents and instantly access these together with all associated documents, we have some very specific business requirements for Version One's document management system.'
SLM currently have over thirty sites, each ordering goods and services locally. Purchase invoices for these goods come into head office and need to be correctly authorised by the purchaser prior to payment. Obviously, this amounts to hundreds of thousands of accounting documents. Version One's document imaging system automatically scans batches of supplier invoices and cross-references them to all the appropriate transactions.
David Bibby commented, 'The whole procedure is now totally streamlined. One of the greatest benefits of the Version One document management technology is that it enables authorisers to see an image of the relevant documents, rather than just a standard transaction screen. This new system provides the critical link between the documents driving our business and the data within our Great Plains application. It is saving us dramatic amounts of both time and money.'
'We're delighted that Sports and Leisure Management, one of our latest Great Plains software clients, are experiencing tremendous business benefits as a result of streamlining their accounting procedures with our document imaging systems,' added Tony Bray, Sales and Marketing Director of Version One.
Version One Ltd, a rapidly growing company established in 1989, is the author of a range of document management and imaging software solutions.
Version One Ltd is officially named as one of the fastest-growing technology companies in Europe, Middle East and Africa (EMEA) in the 2004 'Deloitte European Technology Fast 500 Awards'. Version One's leading document management system - DbArchive - was a National Gold Award winner in the Green Apple Environmental Awards for Commerce and Industry 2004. By automatically archiving electronic copies of all outgoing and incoming business documents, DbArchive saves dramatic amounts of time and money.
David Bibby, Sports & Leisure Management Ltd
+44 (0)1455 890508 http://www.slm-ltd.co.uk