ONline VAT

Here's one to put to HMRC.

When you go to your list of clients, it would be really useful it it displayed the date the next return is to be made up to, rather than having to go in each one individually, or even a code to show which stagger they are on, say 1 for January, 2 for February, 3 for March and M for monthly (and possibly in red if there is a return due in the next 30 days)? Just makes it easier for a last minute check to make sure none are missed!

Comments
petersaxton's picture

Plenty more than that

petersaxton | | Permalink

VAT and PAYE are so much behind the other services.

Old Greying Accountant's picture

VAt is not too bad

Old Greying Acc... | | Permalink

You can at least look at previously filed returns online!

VAT reminders

Homeworker | | Permalink

I get an e-mail from HMRC telling me which VAT returns are due next quarter.  It is quite simple to set up.

 

Old Greying Accountant's picture

So do I ...

Old Greying Acc... | | Permalink

... but it would be easy to run your eye down the list, may be not even have the code suggested in my OP but just a traffic light system, the name displaye in red if a return is due in the current month and green if they are up to date (a bit like IRIS Practice Mangement communication tracking for those who hae it), simples.

E-mails are good but not infallible, they go astray, get munched in the spam filter, get lost if the mail server has a hiccough etc etc! 

You can also have the situation (as some threads on here state) that you have filed a return and got an acknowledgement but HMRC system hasn't logged it, this system would high-light this!

What about SA?

rkpgreen | | Permalink

Same appies to SA.  Given the swingeing, automatic, non-reducible fines now in place I am thinking of having someone look into every client on my list to check that HMRC has received a Return where they are expecting one.  And we shall have to do this in busy January.

How much easier if we could just see a mark against the client list on screen?

johnjenkins's picture

If Office

johnjenkins | | Permalink

is used correctly you set everything up there and sit back and wait for the alerts. Yes the setting up is time consuming but so is lego.

Old Greying Accountant's picture

I still agree with rkpgreen

Old Greying Acc... | | Permalink

It cannot be hard across "all heads of duty" is I think the parlance, to show on the client lis which have current cycle returns out standing, either by a mark, or as I am growing to think better, just have the name in green if up to date and red if returns outstanding, this could be for VAT, PAYE, CT, SA whatever.

Can you elucidate John, my knowledge of Office is a self taught workin knowledge, I probably don't make best use of it, and probably go round teh house to get it to do what I want. Do you mean set up everything as a recurring event with self generated alerts, or can you link to incoming HMRC e-mail to trigger alerts?

If you mean the former, then no point for me, I need to set up my IRIS practice manangement properly which will do it all for me.

 

johnjenkins's picture

I'm not sure

johnjenkins | | Permalink

if you can set it up so that an e-mail from HMRC triggers an alert, but the point of setting the whole thing up in office (Iris would work the same, as you would be using a database as a starting point) is so that you wouldn't need e-mails from HMRC. Everyday your task scheduler would say "Oi, running out of tea getcha finger out" you could also program it to say "excuse me sir, but we seem to be a little low on refreshments, perhaps when passing?

You can actually get the computer to print out a letter to client asking for Y/E or VAT period end details etc.

It's worth the money to get some bright spark in to set it all up so all you need to do is keep it up to date.

I started off with IRIS but found for unlimited clients it's far too expensive. I get away with a fraction of the cost using office, VT and Tax Assist and not had any problems with ixbrl (touch wood).

Not sticking up for HMRC but is it really their job to send us or clients reminders?

petersaxton's picture

Client reminders

petersaxton | | Permalink

I don't agree with the "job" mentality. It's what is more efficient. If HMRC are going to send £400 penalties I think it's reasonable for them to tell us that they have us on their system. I do get requests for P35s but quite often I don't get a request yet I get a penalty - even when a company wasn't formed at the year end or had been closed.

I am quite happy with my

rkpgreen | | Permalink

I am quite happy with my existing internal Returns controls, but I am concerned about the occasional one which may (with the best systems in the world) slip through.  The cost of this happening is now exorbitant, and on the basis of previous PAYE experience HMRC will not alert us until the fines are more than a staff member's monthly salary.

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