Tax position on allowances whilst pregnant - perhaps someone has come up against this and can advise?

I am having a, shall we call it an "intellectual discussion" with our HR person over equality of treatment for a female member of staff who has certain job related expenses paid and sheltered from tax under the 24 month temporary workplace rules.

This employee is pregnant and shortly will go onto Maternity leave. She, for personal reasons does not wish to move out of the company sponsored accomodation which she currently enjoys as she is neeed to be near the site where her work is based.

I am arguing that once she commences Maternity leave all the costs associated with the company sponsored accomodation will no longer be sheltered from a tax charge. HR, in their strangely woolyheaded view of the world think that if we don't protect her from a tax charge we will be treating her unfairly and leave ourselves open for a sex discrimination charge.

We haven't had a situation like this before. I'm fairly sure that the tax position is sex neutral.

Ideally. since we do not require her to stay in the company sponsored accomdation and since it's likely that our management will allow her to stay, (no comments on that please , I'm already spitting teeth!), that we P11D all the costs from the date on Maternity leave commences. I am not prepared to PSA this.

There is also very little chance of her paying for the costs directly so that option is out also.

Can anyone give me some feedback on this?

 

  

Comments

Should it matter...

mikeyhepburn | | Permalink

...if all the criteria within the 24 month rules are met then she will still be entitled to the "relief".

Just because she is not physically at work does not detract from the fact she is on the contract which entitles her to the relief in the first place. Indeed you have actually suggested that she can be called up on to help out so I would suggest HMRC would be in breach of some sort of sexual discrimination if they said that whilst on maternity leave she could not get the relief.

Democratus's picture

Good point Mikey however...

Democratus | | Permalink

A) I am not sure that all the conditions are met in this event, The sole reason that she currently is granted the accomodation is the living accommodation is necessary for the proper performance of the duties of her job. This in not the case once she goes on Maternity leave. Her role is not a traditional site worker, and therefore that is the only reason that i can currently see to state that the accomodation is tax sheltered.

B)"Indeed you have actually suggested that she can be called up on to help". Not sure that I meant to give that impression, that is not the case and i apologise if i did. Indeed I am sure my H&S colleagues would be none too happy should she attempt to visit the site with a baby in tow. PPE for a newborn is difficult to source!

C) She is only choosing to stay as she shares the accomodation with her husband who is also an employee on the site. (Workplace romances and tax are not a good mix!)

Thanks for the input Mike - it's all good stuff.

 

 

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