Entering Purchase Invoices as unauthorised

There are 3rd party add ons that allow this albeit they tend to be programs that will import the invoices from a file rather than allowing the manual input of the invoices.

John

There doesn't seem to be any accounting program that takes into account this normal procedure.

Sage 200 can do it.

John

That's good to know but I still think Sage 50 and QuickBooks should do it.

Maybe this is an odd way to look at the problem, but have you thought of using Purchase Order Processing for this?

Instead of using it for raising Purchase Orders, use it to enter your Purchase Invoices when recieved, then 'Complete' them when authorised, thus only posting them to the Supplier Account once authorised.

This would be a bit more long winded than batch invoice entry, but would solve the problem

 -- Witch-Queen

I have a 3rd party application (advertised in Sage Additions) for Instant/Line 50 that has its own POP module with a "purchase order receipt" function. An itemised posting to the Sage purchase ledger may be completed at the point of receipt or at a later time (i.e. approval of that receipt by another user). The application recognises Sage Access Rights in establishing user ability to post purchase invoices to the Sage ledger (i.e the user receiving purchase order items could be prevented from posting to the Sage purchase ledger and therefore restricted to recording the receipt only).