First impressions of Sage 50 Accounts 2011

Howdy folks! I just dropped by to report that I've published some initial observations about Sage 50 Accounts 2011 after spending an hour or so with the Sage team this afternoon. The menu of new enhancements was a bit less epic this year than for previous versions, but product manager Robin Moore said the focus had been on including users’ priorities to improve their overall experience.

In particular, the new version answers some long-standing customer requests with new automatic bank reconciliation features and support for the VAT flat-rate scheme - but to what extent will these satisfy you, and convince you to upgrade?

Here's a quick summary:

Bank reconciliation
Judging from recent conversations in this discussion group, the new bank reconciliation module will have the biggest impact.

VAT module: support for flat-rate scheme
When you create a new company in Sage, the Set-Up Wizard now provides Flat Rate VAT options for both invoice-based and cash-based businesses, alongside the existing options for Standard Rate VAT and VAT Cash Accounting. If you choose one of the Flat Rate options, you will also need to enter the percentage rate for your industry within the Company Preferences dialogue box.

Webstore integration with Sage Pay
With the 2011 upgrade, a step-by-step Wizard now lets the user download all transactions made via the online Sage Pay system (formerly Protx).

Charities: Funds account reporting
If the company is identified as a charity within the Set-Up Wizard, the program will activate the Funds functionality. The basic dialogue screen has been rejigged to look more like a “mini-ledger”  with four main menu options - P&L, Balance, Activity, Transfer – each of which provides a simple grid for a quick tabular review of relevant data, or data entry for new activities or funds.

Links to other Sage services
A new Sage Services bar at the bottom of the program’s left-hand “task pane” points to an interesting new approach. Clicking this part of the screen brings up a menu of different services, from the user’s main Sage Account details, to Sage Cover options, a wishlist request option, Support bulletins and several variants of the company’s information  advice lines, for example on health & safety. All of this material is served up from the web, but in a browser window within Sage 50 Accounts itself.

Other minor modifications and enhancements
Product manager Robin Moore said that Sage is keen to record and respond to user requests, particularly where they contribute to their overall efficiency. He highlighted several other small additions in the 2011 edition that fell into this category:

  • Nominal ledger journals “Ex Ref” – an extra field added so users can add their own internal reference.
  • More Initial View options – When setting up Sage 50 Accounts, the administrator can configure each user’s default view to the Quotations module, Sales Orders, Purchase Orders, Manage Payments, or Chase Debts to cater for a wider variety of roles within the organisation.
  • Archive Company Data Before Year End – Addressing a sensible request to make it easier for users to back up active data as the year progresses.
  • One click email option – Within the Quotations, Invoices, Purchase and Sales Orders modules, clicking the Email icon will call up a default layout and dispatch the document to the contact with a single click.

I look forward to hearing your reactions, and in particular any observations from those who have had a chance to test the new version in more detail.

Comments

Statements

johndon68 | | Permalink

Customer Statements appear to run much quicker in v2011 as well albeit anything would be better than the glacial speed that v2010 ran at.

John

Vat Flat Vate scheme

sarah douglas | | Permalink

Hi John 

I was involved in the user group for this with sage.  I was quite impressed with the change in the Vat module.  I find that most times the flat scheme is not a benefit , but this allows you to constantly keep an eye on whether you should change over to the flat rate scheme or vice a versa and change back , it calculates whether the flat rate would benefit or cost you. If you discover that it is to your disadvantage you can change back prior to reconciling vat return.   My clients ask me this all the time so now it will be easy to say yes or no quickly .  I think for many small to medium size business this will be very useful tool to save some money.

-- Kind Regards Sarah@ Douglas Accountancy & Bookkeeping Services, Glasgow

John Stokdyk's picture

Invitation from Sage

John Stokdyk | | Permalink

I got this email yesterday from Sage inviting AccountingWEB.co.uk members to get more directly involved with its product development/test programme.

They wrote: "Thank you for the valuable feedback we have received to date on Sage 50 Accounts 2011. We are currently looking at the next release of Sage 50 Accounts, and if you would like to be involved in any User Groups or Beta Testing programmes in the future, please contact us on getinvolved@sage.com."

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