Ghost Images on Sage
Hello I have just joined this group and immediately thought of a nagging question I have. If this is not what the group is about, then please accept my apologies for asking.
I have picked up a back up of Sage L50 for a new client, and there are two entries on the supplier ledger (when going through bank, supplier payment), which show Purchase Credits and under Ref it says cancel, and under Details it says cancel see trans 12345 etc. If I print an aged creditors report, these PC do not show up, but I think at some time, someone must have deleted something relating to a previous closed down year (they are dated in 2007). They both have an amount under the £ column.
Does anyone have any suggestions as to how I remove these entries?
Many Thanks
C
Ghost Images on Sage
Hello Sarah
Thank you for your response. I have had a look at the aged creditors, and the entries do not appear there. Unusually, when you look at the supplier list (which shows the balances), the balancing total is that of all the PI entries, but does not include the PC totals at all. It is as though it is like a memorandum entry, as does not affect anything.
I have looked at the original trans entries, and it looks to me as though, a PI has been deleted as was not due, but perhaps this was done after the year end. It looks to me as if, in order for Sage to do this, it has brought a PC in at the same date, and both original and new entries have 'cancel' against them.
If you were to bring a PC in and net this off the PI to clear, it would have worked. But what it looks to me is that when the transaction was deleted, Sage has automatically brought in a PC on its own, and directs you in its narrative to the original cancelled entry. But has left the two PC on the Sales Ledger as a 'ghost' as I can't see the entries affecting the totals that are now shown for the supplier. It just would have netted off the balance in the nominal at the time the entry was made.
Hope this makes sense, and thanks again, C
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Purchase Payments and Credits
Hi
Sometimes if you are doing cash Vat accounting, this is what happens, and it means you need to reallocate that amount. I think you should have a look to see if the original transaction number was a purchase payment. It should be in your creditors if it is appearing as outstanding in your purchase payments. I noticed that you have commented that the items were in 2007 would it be possible that the audit trail was clear.
Another thing to look at was this a manual adjustment or Sage generated adjustment from deleting a transaction ,as this does make a difference . Does your aged Creditors have a brought forward balance in the aged creditors report. If you maybe a quick look it be easier to help you.
-- Kind Regards Sarah@ Douglas Accountancy & Bookkeeping Services, Glasgow