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CML Decorators transform their Contract Management with Pegasus CIS

30th May 2007
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CML Decorators provide painting and decorating services to Town Councils, Education Authorities and Housing Associations nationally. They have seen controlled growth year on year and have established an excellent reputation for craftsmanship and customer service.

They employ a full-time office team and most of their onsite work is carried out by sub-contractors.

Challenge
CML were using Microsoft Excel and Word to capture and manipulate their contracting data and re-keying the bottom line financial detail into their accounting software: budgets for labour and materials, applications for payment retentions and discounts were calculated in Excel, and Subcontractors timesheets were in Microsoft word documents.

All of this represented a considerable amount of duplication of work, which CML were keen to eliminate. And, new CIS Legislation introduced by HMRC in April 2007 would mean that CML needed to devise a completely new system to handle the verification and collection of deductions from sub-contractors. Late declaration of any of these deductions would lead to hefty fines, which was a bridge too far for CML.

Solution
CML decided they needed a complete solution for their business needs. They chose Pegasus CIS, which provides full control over every aspect of their contracts and integrated this with Opera II, whose core financial modules Sales, Purchase, Nominal, Cashbook and Payroll setting strong financial foundations for CML.

Results
Pegasus CIS now handles all contract purchasing, sales, stock and labour, together with submitting sub-contractor verification online. It collates all work carried out by each sub-contractor across all contracts including the materials element and allows this to be filed on-line with HMRC.

All documentation and calculations for valuation applications, retentions and receipts are all produced by Pegasus CIS, which then seamlessly updates within Opera II providing company wide accounting, reporting, payments and payroll.

“We are delighted with Pegasus CIS and Opera II. CIS allows us to meet our obligations with the Revenue & Customs and helps us make better informed decisions based on the true position of our contracts. We have seen a tangible increase in efficiency and profitability giving us an immediate return on investment. These benefits easily justify the acquisition and we are adamant we made the right choice with Pegasus CIS” Kevin Laughton, Financial Director

Contact Pegasus
Pegasus delivers Opera II and Pegasus CIS via a network of certified Partners. For details of your local Pegasus Partner and more information on the advantages Opera II and XRL can bring to your business, contact the Pegasus team
T: 0800 919704
mailto:[email protected]
or visit www.pegasus.co.uk

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