Internet submissions using Sage Payroll
All Sage customers who plan to submit their P14s and P35 Year End reports to the Inland Revenue electronically will need to download and install the Sage Internet Submissions Module prior to doing so.
What is the Internet Submission module?
The Internet Submission module is an add-on to Sage Payroll, which allows customers to submit Year End returns to the Inland Revenue electronically, via the Internet.
This is available to all Sage customers with a current tax year (2004/2005) version of Sage Payroll.
What has Sage improved this year?
Considerable investment has been made into developing the Sage Internet Submissions Module this year to address some of the issues that arose during 2004. These include:
- Improved data validation prior to on-line submission ' to eliminate all of the common data format errors that customers can receive when submitting data to the Inland Revenue e.g. incorrect characters in the name field, missing NI numbers, etc.
- The Sage Internet submissions module will automatically inform customers if the gateway is unavailable or running slow ' giving the customers the choice of whether to submit now or later.
- A copy of the customer's submission will be stored, encrypted, on their local hard drive to enable Sage Technical Support to investigate any submission errors.
- A record of the fact that a specific customer has submitted electronically is captured by Sage (with the customer's and Inland Revenue's permission), enabling Sage to proactively contact customers if a submission error occurs.
How do customers get the Sage Internet Submissions Module
The Sage Internet Submissions Module will be available for download from http://www.sage.co.uk/pye from late March. All customers who plan to submit on-line will need to download this module prior to doing so. Please note that this module is 3.6Mb in size and may take some time to download on slower modem based connections.
When will this be available?
The module will be available to customers to download from late March. Customers with a valid SageCover contract will be informed of the actual date that this is available via e-mail.
This module is not available until late March due to Payroll software suppliers, like Sage not having access to Inland Revenue test servers until after 9th March. This means that our final testing can not be performed until mid March.
What to check now if you are planning to submit on-line
Are you using the correct version of Sage Payroll?
Please note that this activity requires you to be running a 2004/2005 tax year compliant version of your Sage Payroll software. The correct versions of Sage Instant Payroll and Sage Payroll software are 8.06.xx, 8.07.xx, 8.08.xx, 9.05.xx, 9.06.xx, 9.07.xx, 10.02.xx, 10.03.xx, 10.04.xx, 11.00.xx or 11.01.xx. To find out which version you are running select the Help menu and then choose About (Instant Payroll V10.02.xx, V10.03.xx or V11.00.xx customers should select Tools and then 'My Instant Payroll'). If you are not using one of these version please contact support on 0845 111 5555.
Are you using Windows 95?
If you are still running Microsoft Windows 95, you should upgrade your operating system, as the Inland Revenue requires you to be running Internet Explorer V6 or above to make an internet submission. Internet Explorer V6 is not supported by Windows 95.
To check the version of Windows you are using:
- From your desktop click the Start button and choose Run.
- In the Open box type WINVER and then click OK.
Check that you can access the Government secure gateway
If you wish to validate that you can access the gateway prior to Year End, please connect to the Government's http://secure.gateway.gov.uk/. If you are unable to access this page you may have a firewall or Internet Explorer settings preventing this, which will need resolving prior to submitting your Year End returns on-line.
How to get support on the Sage Internet Submissions Module
If customers require assistance with the Internet Submissions Module then they should go to http://www.sage.co.uk/pye Due to the wide scale nature of Internet submission this year, Sage has made a range of support information available to customers without valid support contracts on this area. Sage customers with a valid SageCover contract should email firstname.lastname@example.org or call 0845 111 5555 for additional support.
When can I submit?
Customers are unable to submit their Year End reports on-line until 9:00am on Wednesday 6th April 2005, when the gateway becomes available. You then have until 19th May 2005 to make your submissions.
We recommend waiting for a few days after 6th April
Payroll software providers like Sage have been utilising the Inland Revenue test services in the run up to the opening of the gateway, therefore we have not had access to the live submission server prior to 9:00am on 6th April 2005. On this date we will be working with the Inland Revenue to to ensure that your Payroll Year End submissions will run smoothly.
Due to an expected high volume of submissions to the Government Gateway on 6th April, we would encourage you to wait until after 7th April before submitting. Remember, you have until 19th May 2005 to make your submission.
What stationery do I need if I submit on-line?
You will still need to provide your employees with their P60s by 31st May 2005. We recommend ordering them as early as possible (either from the Inland Revenue or from Sage ' go to http://www.sage.co.uk or call us on 0800 33 66 33 for more details). We also recommend that you order slightly more than you need, as you may require some for checking print alignments.
Important! Register with the Inland Revenue NOW
To allow you to submit your Payroll Year End returns via the Internet, you must first register with the Inland Revenue at http://www.inlandrevenue.gov.uk
After registering with the Inland Revenue, you will receive your User ID and PIN. This will be sent to you in the post. You must activate this pin within 28 days of receipt. If you do not activate your pin within this time scale, you will have to repeat the registration process with the Inland Revenue.