Nine top tips for good personal knowledge management
In the third part of his personal knowledge management series, Stephen Bynghall explains how to make the most of the tools at your disposal to stay efficient.
So far we’ve covered some of the things you might consider when implementing PKM techniques, as well as some of the tools and technologies that could help. In this final article I’m going to attempt to summarise some tips for successful PKM which have worked for me.
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Many good tips - here is my simplified PKM system:
1. Keep all your *important* data up to date in one place
2. Backup your data (and files) daily / weekly
By writing everything down in *one place* it is also much easier to backup (and if you use an automatic service like Dropbox, then you don't have to worry about this step at all).
Keep your contact info, emergency numbers, ideas, account numbers, birthdays, to do lists, Word/Excel/Powerpoint/Twitter/Facebook/Outlook etc tips and tricks, list of restaurants, books to read, favorite movies and albums etc etc *all* in one place, and you will automatically know where to find it (instead of having it scribbled on post-it notes, buried in e-mail messages or stored in various files on different computers).
My 2 cents on this:
- http://ppcsoft.com/small-details.asp
(Yes, my company has a tool made *exactly* for this, but there are many other tools that can be used as well. For many people, even Notepad can be sufficient to store your most important information - just write it down and make sure you create backups !)