I charge clients fixed fees, like many, but I believe it is good practice to internally record and monitor the time spent working on jobs. The problem is, I often move from one task to another and (particularly when working under pressure) I forget to clock the time when starting and finishing a task.
When I was employed many years ago, I was a hard worker but was terrible at logging my time. It just doesn't come naturally to me.
In spite of this, I do however recognise the need to know how long I'm spending on particular clients, which clients I'm losing money on etc. I first of all tried Toggl, which lets you start a timer when you begin a task. Great, I thought, until I was started receiving emails telling me that my timer has been running for 7 hours 50 minutes - I was hopeless at remembering to start the timer and even worse at ending it when the phone rang and I moved onto something else, or had to go out.
Anyway, always on the lookout for new software, I came across Timely App. It is time tracking software that memorises what you are doing on the computer and logs it. It doesn't miss a trick!
It even connects to my email (so it tracks emails I send from my phone) and can also track your location using GPS.
Now, I have set up each client and have colour coded tasks for each client, and I click on each task it has picked up and tag it to a client and project.
It will even create draft time entries using AI and I can then confirm the draft entry, delete it, or tag it to a different client / project.
It does have a subscription but I'm still on the 14 day trial. I have done a full week of tracking and can now see every single minute spent.
Most people no doubt are quite capable of recording their own time, but for those like myself who are not, who procrastinate far too much, and who would like to see where they are spending too much time, I highly recommend this software.