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Accounting Software (Industry)

Accounting Software (Industry)

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Dear All

Currently working for two businesses, both of which are using Sage Line 50.

Both business have a need to reconcile income for each customer and this is currently quite time consuming as invoices are raised in arrears, in advance and sometimes across the boundary of a month.

Both businesses also engage a large number of self employed persons (remittances and end of year statements).

The question is, can anyone recommend a good software package that will do all this? I'm quite certain Sage Line 50 can't do what I need.

Thanks

Daniel

Replies (13)

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Teignmouth
By Paul Scholes
26th Feb 2014 15:47

Departmental type analysis

Years ago I remember a firm of consultants with what I think is a similar problem where their consultants were paid based on the income or even gross profit per client and, as in your case, each client, and sometimes each consultant, would invoice on different time scales.

What they did was to set up a departmental type analysis where each department was a different MM-YYYY, this enabled them to allocate invoices and costs on an "accruals" rather than an invoice date basis.

Depending on the software, and it's reporting functionality, this may still not be an ideal solution but it might help.

PS: I hope you still find a reason to move away from Sage !

 

 

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Replying to Ian_mcdonald:
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By dannybard
27th Feb 2014 11:22

Thanks Paul.

I think including departments would be a good idea but the issue is we have up to 300 invoices each month split by invoice advance, invoice arrears and 4 weekly invoices! Plus each invoice relates to a different department so it really is a nightmare.

What I want is a system that allocates the prepayment/accruals/income at the point of data entry.

Just wondered if anyone had heard anything about something like this?

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By carnmores
26th Feb 2014 16:20

Sounds like a job for QuickBooks desktop

2014 is pretty good at this altho the detail you give is not  comprehensive enought to say further other than job tracking and classes seem to be the answer to your clients problems 

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Replying to charliecarne:
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By dannybard
27th Feb 2014 11:23

Thanks

carnmores wrote:

2014 is pretty good at this altho the detail you give is not  comprehensive enought to say further other than job tracking and classes seem to be the answer to your clients problems 

 

I don't think Quickbooks would work as it's quite a large business and need to integrate with other Sage products as well.

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By BroadheadAccountants
26th Feb 2014 18:27

Accounting Software (Industry)

Daniel thanks for your question.

 

We’ve implemented Xero for a number of clients.  Normally we have focused on the benefit of the automatic bank feeds and the resultant bank transaction processing.

 

Clients have found the accounts payable and accounts receivable reporting to be one of the main advantages.  This has aided clients with their reporting for example a list of outstanding invoices can be viewed quickly.  Statements take seconds to send via Xero.

 

Unlike Sage Xero is designed for non-accountants so things just make sense.

 

Hope that helps!

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Replying to JosephChen:
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By dannybard
27th Feb 2014 11:24

Thanks

BroadheadAccountants wrote:

Daniel thanks for your question.

 

We’ve implemented Xero for a number of clients.  Normally we have focused on the benefit of the automatic bank feeds and the resultant bank transaction processing.

 

Clients have found the accounts payable and accounts receivable reporting to be one of the main advantages.  This has aided clients with their reporting for example a list of outstanding invoices can be viewed quickly.  Statements take seconds to send via Xero.

 

Unlike Sage Xero is designed for non-accountants so things just make sense.

 

Hope that helps!

Never heard of Xero but will look into it.

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By AqillaAccounting
27th Feb 2014 14:33

Have a look at Aqilla Cloud Accounting

Hi Daniel,

It sounds like Aqilla will be suitable for you. It has got all the functions you are looking for and also the software can be always configured to meet your needs.

Here you can find all the features:

http://www.aqilla.com/aqilla-accounting-features/

Aqilla is very easy to use and the price is affordable.

Let me know if you would like to find out more information, I will be happy to help you.

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By carnmores
28th Feb 2014 12:23

i doubt that Aquilla will do the job

lots of people are either recommendingtheir favourite software or touting for business. i note that you now say that you need to work within sage whereas that was not what you originally said , what exactly is your problem? are you unable to handle the volume of detail within sage. your comments are about QB not being able to handle the volume of transactions is not correct 

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Replying to AW123:
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By Hugh Scantlebury
28th Feb 2014 12:34

Aquilla might not, but Aqilla could!

It can manage cross period processing (past and future) and features a neat automatic transaction matching facility for auto-reonciliation of payments against invoices, and another separate function for automatically reconciling  the bank account against an uploaded bank statement. It's cloud based. Prices from £50 a month (plus some setup costs).

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Replying to Mr_awol:
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By dannybard
28th Feb 2014 15:50

Don't think it'll be enough

I don't think Aquilla will do what I need.

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Replying to AW123:
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By dannybard
28th Feb 2014 15:49

Sage

What I mean is to me Sage and QB are roughly the same and I have other Sage products so may as well stick with Sage.

Two things I need to be able to do are:

- Reconcile Income that is invoiced in arrears, in advance and on a 4 monthly cycle plus calculate debtors (currently done in Excel)

- Also need to pay around 500 self employed persons bi-weekly, remit to them and provide year end statements

I'm really looking for a way to automate these two processes rather than doing them manually which takes around 3 out of the 4 weeks in the month.

I'm looking into Great Plains, SAP and Oracle at the moment.......haven't looked at the demos yet though.....

Hope it's clear now. Has anyone had the same issue?

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By carnmores
02nd Mar 2014 19:05

sage and quickbooks

Are not roughly equal

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Teignmouth
By Paul Scholes
03rd Mar 2014 08:12

Danny - think you are right ...

to look at the next league up, the basic bookkeeping systems mentioned are at the bottom end.

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