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Best timesheet recording software?

Hi 

we are looking to change our timesheet recording system and looking for any advice on the best ones around? Most efficient and capable for a Small/ Medium accountancy practise?

Thanks

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By digi
13th Oct 2017 16:34

Try actiTIME (https://www.actitime.com), it has very flexible configuration and pricing.

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By Chris Mann
14th Oct 2017 09:38

Hi, just to add to the discussion, wondered if you'd considered moving to fixed fee, monthly payment arrangements, which would (should) allow you to ditch the time recording arrangement?

I prevaricated for many years. However, having reviewed many comments throughout Aweb, I came to the conclusion that this was the way forward. Almost three years later I have to say it's one of the best decisions I've ever taken. For my money, some of the best contributions, on the fixed fee theme, are from Paul Scholes
https://www.accountingweb.co.uk/profile/paul-scholes

Although I can't speak for Paul, he comes across as extremely generous in discussing his obvious expertise and, he may even be open to a PM.

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14th Oct 2017 12:01

It would be a mistake to assume that just because the OP's firm records time they do not operate fixed fee billing. A practitioner who has worked in industry should appreciate the benefit. I'm thinking 'efficiency', 'profitability', future fee rates and negotiations, procedural or service changes etc. Important management information I would argue.

We will be using the time recording facility built into the Accountancy Manager practice management system.

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By chatman
19th Oct 2017 12:50

I recommend Chrometa. It is the only one I have seen that records every minute you spend automatically and allows you to set up rules that allocate that time to a particular client and (optionally) project with no manual intervention.

I ensure I have the client name in all my file names so that Chrometa can allocate my time automatically. If I stop working on a file because an email from a client comes in, Chrometa will stop allocating time on the first client and start allocating it to the one whose email I am reading/responding to. When I go back to the file, it will start allocating time to the first client again.

The following morning, I scan through the record of the day to allocate any time that was missed because, for example, I had not yet set up a rule, or the file/web page I was accessing did not contain the client's name in the title.

If the computer receives no input from me for five minutes (you can change this time period) or more, Chrometa asks me what I was doing in the interim so I can allocate that time to a client if I want.

If I had to manually start and stop a clock for each client, every time I switched between jobs, I would never do it.

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By DJKL
to chatman
19th Oct 2017 13:21

That sounds pretty interesting, how much effort was it getting it working?

How do you get it to say monitor useage using other software like Brightpay and TaxCalc?

Certainly with the latter whilst the screen has client name not sure what Taxcalc sets up as the actual filenames as not something user needs to set, my only interaction with the files is to run a regular Taxcalc backup re all files so I never really look.

What is pricing like?

I do need to move beyond my scribbled file notes as frankly I am starting to drown in paper (sitting in study right now gazing at the sheer volume even after I blitzed it all with a mass shredding session last weekend) and I am pretty sure I am underbilling.

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By chatman
to DJKL
19th Oct 2017 14:39

It's very easy to set up. The biggest step is remembering to put the client name into all your file titles. Setting up the rules doesn't take long, but if you want, you can do it each time you come across a piece of unallocated time and then make the rule retroactive, so you don't need to do it all at once.

If you use Xero, you can import all your clients directly into Chrometa.

Don't know about Brightpay and Taxcalx. Xero always used to have the client name in the title of the window but the new reports don't, but when I review my time the next day, if I see any unallocated time, I can see which client I was working on at the time and it is very easy to allocate the time from that screen.

Payroll Manager always has the client name in the title (except the batch processor, obviously). I can't remember if Taxfiler does; I'll have a look when I get back to my desk.

Price is USD19/month, I think.

EDIT: Just checked; Taxfiler has the client name in the title of the browser page.

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By DJKL
to chatman
19th Oct 2017 14:31

Chatman

Thanks, I will do a little digging, $19 a month if it gives the functionality sounds like a steal.

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