Bureau Payroll Software & Company Count

Do you download and remove dormant payrolls to keep your software costs down?

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Hi there

We are currently looking at the cost of our payroll software and have just moved into a higher costing band due to an ever increasing amount of payrolls on our system.

My question to any other bureau/payroll provider is, do you remove companies that have either become dormant or moved to another provider to keep your software costs down?

If you do, do you just run numerous reports, copy payslips etc for the required years and file them incase HMRC want to inspect?

Be really interested to hear what others do.....

Replies (8)

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By SteveHa
04th Apr 2017 16:10

Why don't you simply save a backup file and then delete them from the system. If it becomes necessary, you can restore the backup.

Most software I've used, all the way from Star and Payrite right down to Moneysoft allow this.

Thanks (2)
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By Kazmc
04th Apr 2017 16:14

Hi
I did speak to the software company who advised we could do this, however, there could be problems restoring if there has been an upgrade since removing the payroll. I am just worried we could be in trouble if our client has an inspection?

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By landscaper
04th Apr 2017 16:25

If they have left you as a client, I would output the data in to, say, CSV and PDF format and send it to them - up to them to keep it once they are no longer your client. You can then delete from your records (after keeping your own copy too)

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Replying to landscaper:
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By Kazmc
05th Apr 2017 11:21

Yes, thats a good idea for clients that have moved, however, the bulk are PAYE refs that are now dormant so that wouldn't be an option for them.

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By ScribbleD
04th Apr 2017 16:29

Would you consider moving to payroll software that offers unlimited employers and employees such as BrightPay. That way you wouldn't have to remove any company from the payroll. I'm a BrightPay user and love it. It's also very reasonably priced.

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Replying to ScribbleD:
Euan's picture
By Euan MacLennan
05th Apr 2017 10:29

Would you consider moving to payroll software that offers unlimited employers and employees such as Moneysoft. That way you wouldn't have to remove any company from the payroll. I'm a Moneysoft user and love it. It's also even more reasonably priced than BrightPay.

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Replying to Euan MacLennan:
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By ScribbleD
05th Apr 2017 10:47

Lol...

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By Kazmc
05th Apr 2017 11:19

Haha very good Euan!
In hindsight I would be using one of those options, however, the thought of moving 350+ payrolls with the bulk of them staging this year just doesnt bear thinking about!
It is my long term plan to definitely move once most are staged but, unfortunately, for now by problem remains....
Any other ideas anyone?

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