We have an employee that uses her own car to travel to certain jobs with work. She claims back her mileage expenses.
I would like to know can I reclaim the VAT back on this. I have checked on HMRC website and for her car it is 13p per mile but it states company car which this is not.
I also would like to know if I can do this, how do you post on SAGE accounts.
Many thank
Replies (61)
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Jas
The short answer is no. There is no VAT to claim back.
As for the mileage, for a private vehicle, you can pay the employee whatever you like but you can only claim 45p per mile. So Most companies pay 45p or slightly less.
Jas
Forgot to add
Set up an expenses account for the employee with the mileage nominal code and post the usual way.
also disagree
When I was an employee as long as we provided receipts totalling more than the mileage claim my epmployer could claim back the VAT at a set percentage.
Also, I believe that whatever mileage rate is paid to employee it is deductible. The 45p relates to the amount which can be paid to them tax free. Any extra is a benefit and taxable on them through P11d system.
Agree with mhtax (and disagree with CJAS) on tax deductibility point also, with proviso that 45p is tax free limit for the first 10,000 miles per annum only. Thereafter it is 25p,
Yes you can
You just need to ensure the employee's provide a VAT receipt dated before their mileage claim for greater than the amount being claimed.
The following webpage gives the rates of the fuel rate for different size cars, so you multiply this figure by the number of miles claimed for and this gives the fuel element of the mileage claim and then work out the vat element of this amount.
VAT is deductible!!
Agree with everyone else with the exception of CJAS. Just make sure as mentioned above you have the tax invoices to support the value of the VAT claimed
Whats your email, ill send you a mileage claim template which calculate s the VAT element of fuel.
Aaron
Hi Aaron,
Would you mind sending me a copy of the template?
My email address is: [email protected]
Many thanks
Golam
HI Aaron,
Please could you send me a copy of your template if you wouldnt mind. My email is [email protected]
Many thanks
Vat on mileage claim template
Hi Aaron,
Please email me the mileage claim template on [email protected].
Thanks
Farouk
Vat on mileage claim: Personal/company car or both?
Hi Aaron,
Please also clarify if the Vat can be claimed where an employee has used a personal car as opposed to a company car.
Much appreciated.
Farouk
Hi Farouk
Not sure if Aaron has responded but yes you can claim the VAT on mileage that an employee claims for the use of a private car.
Rgs
James
Hi can I have a mileage claim template please?
Hi this is fantastic I never knew I could claim back the VAT on mileage I pay to staff, Please send me the template my e mail is [email protected].
template
Hi Aaron
if you have time can you send the template to me as well, thanks in advance.
template for VAT element of fuel
Hi Aaron
if you have time can you send the template to me as well, thanks in advance.
my e mail is [email protected]
mileage claim template - vat reclaim
Hi I noticed you sent a template to someone for this, could you kindly send it to me?
Thanks
Katie
Are you able to email me template for mileage claims please which calculates vat element?
Hi Aaron
I would be grateful if you should send me a copy of your template, if you don't mind sharing it.
My e-mail is [email protected]
Thanks
Aaron
Aaron - Mileage Template
Hi Aaron,
Could you please email me a copy of your template.
Thanking you in advance.
Hi Aaron
Could you please send me a copy of your template for mileage - thank you.
Thanks
HI Aaron
Would you mind sending me acaopy of the template of you still have it? My address is [email protected]
Many thanks
Lisa
Mileage Template
Hi
If possible could you please send me a copy of the template too?
Thanks
Mileage template
Hi Aaron
If possible could you send me a copy of this template?
Thank you so much
My email address is [email protected]
Mileage claim template
Hi Aaron,
Can you please send me a copy of the mileage claim template which calculates the VAT element of fuel.
My e-mail is [email protected]
Thank you,
Bee Lan
Mileage claim template
Hi Aaron,
Could you please email me a copy of your template?
My e-mail is [email protected]
Thank you,
Andrew
Vat/Mileage
Hi Aaron,
Please send me a copy of the mileage claim template which calculates the VAT element of fuel.
My email is [email protected]
Thanks
Nej
Mileage claim template
Hi Aaron,
Please send me a copy of the mileage claim template which calculates the VAT element of fuel.
My email is [email protected]
Thanks
Tony
Mileage claim Template
Hi Aaron
could you please email me mileage claim template for fuel element
my email is [email protected]
mileage claim template
Hi Aaron,
Please could you email me a mileage claim template for fuel element
my emails is [email protected]
mileage claim template
Hi Aaron
Sorry I bet you are getting tired of these requests. Please can you send me a template?
My email is [email protected]
Regards
Chris
mileage claim template
Hi Aaron,
Can I get he template too please? My email is [email protected]
Also, can someone clarify if this rule applies both employees using their own vehicles ad those using a company car. With the company car, does it make a difference if it is a pool car?
Thanks
Sam
Mileage Claim
Hello Sam
Not sure if Aaron has responded to this but you can claim the for an employee using their own car as long as they pay for the petrol and then reclaim mileage. Likewise if you have a company car and an employee claims the petrol rate per mile again you can claim it, it would not matter if it was a pool car.
You would not claim it for any personal travel in any car. Likewise if the company was paying for the petrol the employee would not make a mileage claim and you would not claim the VAT.
Hope that makes sense.
James
mileage claim
Do you have a template or spread sheet to work this out? if so would you mind sending it to me?
my e mail is [email protected]
VAT Mileage claim website calculator
Hi All
Not sure if Aaron supplied the templates. But makes sure you review the rates every three months as they change. There is a website which gets updated and you can plug your information into it and its free to use and has enough information for the claim as long as you have receipts to cover the VAT your claiming. Generally updated within month of the rates coming out which is in line with HMRC guidance.
The website is http://www.kitepayroll.co.uk/calculator.html#calculator.
James
Mileage Claim Template
Hi Aaron could you send me a copy of the template please to [email protected].
Many Thanks
template please
Anyone able to send me the template too please (i can adjust for rate changes since this post if its not uptodate - [email protected]
thanks :)
The kite link doesnt seem to work as apply 50p to the rate and can't change it :(
template please
Hi Aaron
if you have time can you send the template to me as well?
email is [email protected]
Many thanks!!
Template Please
Hello Aaron
Sorry..........yet another request for the template. I can adjust the rates.
Email is [email protected]
Many thanks!!
Template please
why not just do the calcs in excel unless I have it wrong this should work
Col A2 = mileage
Col B2 = A2*0.45 - C2
Col C2 = A2* (current Rate) / 6
Col D2 = B2+C2
I know this is an old discussion but has anyone heard of a flat rate VAT reclaim of 2.55p per mile? I've just joined a new company and this is what their old accountant told them back in 2012 although I've always used HMRC's fuel advisory rates (https://www.gov.uk/government/publications/advisory-fuel-rates/advisory-...)