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Charity wants to pay one of its volunteers

Whats the best way to move a volunteer to part time paid employment within the charity

I manage the payroll and book keeping of a very small charity.  They want to start paying one of their volunteers rather than lose her to paid employment elsewhere.  It would be part time hours and less than the tax & NI threshold so just wondering the best way to go about it.  She is not sure how many hours she will have free to begin with so wondering if a zero hours contract might be appropriate to start with.  Also wondering if we need to do anything to manage the fact that the post will not have been advertised outside the charity or is it ok to just take someone on that you know?

Thank you for your attention, any advice gratefully recieved.

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13th Sep 2017 14:47

Your questions are really all of a legal nature with respect to employment law and HR rules and nothing at all to do with accounting.

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13th Sep 2017 14:48

The questions you have asked are both legal matters rather than accounting. The latter question may also partly depend on the constitution and policies of the charity itself.

Assuming you don't have a legal adviser for the charity, you are probably best enquiring at the Citizen's Advice Bureau.

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13th Sep 2017 15:10

This doesn't sound like it's your problem or your responsibility unless there is something you have omitted in your question. eg. you are a trustee or you are the volunteer in question.

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to andy.partridge
13th Sep 2017 15:18

I am neither just trying to help but also I manage the payroll so was trying to find the best way forward and thought there might be others out there with experience of hiring in the same way.

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13th Sep 2017 15:25

Try these people. Charity Finance Group.

http://cfg.org.uk/

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13th Sep 2017 19:38

Her situation is no different to any other person seeking employment. There is oodles of information on this on line. Forget the charity aspect-they are as subject to the law as any other employer.

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to memyself-eye
13th Sep 2017 20:02

memyself-eye wrote:

Her situation is no different to any other person seeking employment. There is oodles of information on this on line. Forget the charity aspect-they are as subject to the law as any other employer.

One thing which might be an issue is minimum wage. She wouldn't be entitled to say "I'm happy with a fiver an hour". But Gift Aid might get you the result you intended.

Unless she earns enough to pay NI, then probably not. But it'll go some way towards it.

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to lionofludesch
19th Sep 2017 11:22

I'm confused as to why Gift Aid would get your the intended result?
It is difficult when moving someone from a volunteer to a paid employee as there are rules on charities employing one person for something that other people are doing as volunteers. It is not an uncommon situation that you find yourself in but the charity trustees need to look at whether what they are doing is primarily in the interest of the charity - when it comes to actually spending the charity's funds then it has to be shown that it was in the charity's interests, not the employee's. I think you would have to prove that this person had some skill that wouldn't be found by advertising and recruiting through the normal channels in order to meet the above requirement. I am not a legal expert though, just someone who has worked in a charity's finance department and acted as trustee for various charities.
The Charity Finance Group would be a good starting point, although how much information they would give you without you becoming a member, I don't know. I have been a member in the past though and have benefitted from it.

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to bendybod
19th Sep 2017 11:26

bendybod wrote:

I'm confused as to why Gift Aid would get your the intended result?

I didn't say it would. I said it might.

Everything depends on the numbers.

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