Claiming for hire car plus fuel

Can an employee claim for the cost of hiring a car plus fuel charge?

Didn't find your answer?

Hi

An employee has hired a car for 24 hours to bring a number of colleagues to head office about 40 miles away for the Christmas party.  He will be driving them back again at the end of the evening.  This is the only thing he will be using the vehicle for.   The company has agreed to pay the costs of the car hire. 

He is wanting to claim for the cost of the vehicel (£48) plus the fuel to return the vehicle with a full tank (£30) at the end of the hire period. 

My question whether he can claim for the fuel or whether he should be claiming a mileage allowance (which I believe would be 14.1p per mile for this vehicle. 

Thanks 

 

 

 

 

 

 

 

 

Replies (16)

Please login or register to join the discussion.

RLI
By lionofludesch
17th Dec 2019 17:17

Why is he buying the hire company a full tank of fuel ?

Round here, you pick up a car with enough fumes in the tank to get you to the nearest garage. You take it back with some fuel in which is then siphoned off by the hire company employees to fill their own cars.

Having said that, as long as it's reasonable, happening once a year and the bloke fetches in the bills, I'd pay it. Hire cars are different to the employee's own car. The employee's not gaining anything from the petrol he leaves in the tank.

Thanks (0)
avatar
By Accountant A
17th Dec 2019 17:51

I don't mind. Either is OK by me.

Thanks (0)
Replying to Accountant A:
RLI
By lionofludesch
17th Dec 2019 18:07

Accountant A wrote:

I don't mind. Either is OK by me.

Well, as you mention it, neither am I. I'm not being asked to pay.

Thanks (0)
avatar
By whitevanman
17th Dec 2019 19:47

I don't mind either!
As to the £30 fuel, the OP says the employee is picking up colleagues and "bringing" them to HO which implies that is where the driver is located. The OP also says it is 40 miles away. So that may be 80 miles or more on the inward journey. Then there is likely to be more than 40 miles to take them home afterwards plus own travel home plus returning the car next day. £30 might not be too much for something like 150 - 200 miles travel. The hire company employees might not get a Xmas present out of this car!

Edit
Many hire companies give the car with a full tank and require it to be returned with the same. Just depends on the company.

Thanks (0)
Replying to whitevanman:
avatar
By Tax Dragon
17th Dec 2019 23:40

Oh. I didn't read as much into "bring" as you did. I see your point.

Thanks (0)
Replying to Tax Dragon:
RLI
By lionofludesch
18th Dec 2019 09:25

Tax Dragon wrote:

Oh. I didn't read as much into "bring" as you did. I see your point.

I agree with your interpretation, Dragon.

"Bring" - You are there. You collect something that's there and come here with it.
Inward journey 40 miles.

"Fetch" - You are here. You go there to collect something that's there and come back here with it.
Inward journey 80 miles.

Still, we're fussing about a few quid on a journey that'll happen once a year.

Thanks (0)
Replying to whitevanman:
RLI
By lionofludesch
18th Dec 2019 09:23

whitevanman wrote:

Many hire companies give the car with a full tank and require it to be returned with the same. Just depends on the company.

If that's so, I'm struggling to see how he'll fit in £30 worth of fuel after an 80 mile run. What is this hire vehicle ? A Wrightbus StreetDeck ?

Thanks (0)
avatar
By Tax Dragon
17th Dec 2019 23:37

£30 fuel for 80 miles?

Someone's taking the pee.

Thanks (0)
Replying to Tax Dragon:
avatar
By Cazzie B
18th Dec 2019 09:43

My XFR only does 14mpg !!

Thanks (0)
Replying to Cazzie B:
RLI
By lionofludesch
18th Dec 2019 10:01

Cazzie B wrote:

My XFR only does 14mpg !!

Have you not heard about this global warming thing ?

Greta Thunberg will be round later to give you one of her hard stares.

Thanks (1)
Replying to lionofludesch:
avatar
By Cazzie B
18th Dec 2019 11:18

But I like my 5ltr V8 supercharged Jag :-(

Thanks (0)
Replying to Cazzie B:
avatar
By Tax Dragon
18th Dec 2019 13:33

Would you let me use it? There's £48 in it for you.

Thanks (0)
Replying to Tax Dragon:
paddle steamer
By DJKL
18th Dec 2019 13:35

Classic Rolls Royce?

Thanks (0)
Replying to DJKL:
avatar
By Cazzie B
18th Dec 2019 16:45

No but have a classic XJS

Thanks (0)
avatar
By Tax Dragon
18th Dec 2019 19:52

Is everyone completely utterly totally and absolutely happy that the rewritten Ch6 cannot remotely possibly be applied by even the most zealous of scrooge-like Inspectors someone hypothesised?

A tax charge on a fuel benefit would not be a nice present.

Thanks (0)
Replying to Tax Dragon:
avatar
By whitevanman
18th Dec 2019 22:03

It does look as if the employee driver is going to take the vehicle home overnight and so is being provided with both the private use of the car and the fuel....

Thanks (0)