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Client payments

Banking provider to allow posting of payments for Director approval?

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Hi there AW community,

We have a few clients with whom we manage the day to day cashflow and bookkeeping affairs asking for us to find a banking provider who can allow us 3rd party access to lodge payments for their approval.

I currently do this for clients who use Coutts, however, this is not feasible for standard clients who would like us to prepare payments but categorically not approve to save our risk internally.

I do not wish to be added as a signatory on behalf of the practice, also affecting staff members credit ratings, also for each client, merely, access to lodge payments for the approval of the Directors.

Any recommendations would be much appreciated!

Thank you!

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15th Apr 2019 16:44

Lloyds can do this (they call it Online Ppayment Control). And I have used it with other RBS group banks (as Coutts is part of the RBS group they all use the same back office systems)

You will obviously have to be registered as a 'user' (if not a 'signatory'), and the banks will have their own process for doing this.

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By pf1234
to WhichTyler
15th Apr 2019 16:50

Thank you, that's very useful!

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to pf1234
15th Apr 2019 17:07

this example from the lloyds site seems to meet your needs, but to be honest, if Lloyds and RBS group do it, I would be surprised if the other big banks didn't...

https://www.lloydsbank.com/business/banking-online/payment-control-examp...

"For example, if a business has three partners and a bookkeeper, two of the partners may be required to authorise all payments by signing cheques prepared by their bookkeeper.

If the bookkeeper is registered as a full access delegate and is set up as 'create only' by one of the account signatories, then the bookkeeper can create payments, and any of two of the three partners can authorise them online.

In addition, all three will be able to set up and authorise a payment, which can then be authorised by either of the other two."

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to WhichTyler
17th Apr 2019 10:24

WhichTyler wrote:

as Coutts is part of the RBS group they all use the same back office systems


Coutts has its own internet banking systems and does not use the RBS customer-facing system. I've no idea how the back-end works but, if you want the facility for one user (eg accountant) to set up payments and another user (eg director) to authorise payments, Coutts and RBS use different front-end systems. I'm not sure whether RBS has this capability of different user permissions, but Coutts does and so does HSBC.
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to charliecarne
21st Apr 2019 20:49

Last time I had simultaneous access to coutts and RBS systems (it was a few years ago), they had pretty much identical functions, but a different look...

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15th Apr 2019 17:22

Have a look at Metro Bank, see Item management icon:-
https://www.metrobankonline.co.uk/business/ways-to-bank/products/busines...
Business Online Plus option appears to give User rights as Choice of view, input and authorise. Not used in practice.

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By johnt27
16th Apr 2019 11:41

Have you considered this? https://www.telleroo.com/

It allows you to set up payments on behalf of clients irrespective of their bank. You can also export BACS files from Xero/QBO etc so no need to re-key items.

Clients have full authorisation control (if wanted) and essentially need to fund telleroo account in advance of payments being made.

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By NBWNBW
17th Apr 2019 14:37

Barclays.Net will work. You can set up some users to input payments (assign the relevant profile to them) and other users can be assigned the profile(s) enabling them to approve payments.

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17th Apr 2019 14:43

Natwest / RBS Bankline do it - though suspect it's the 'corporate' banking rather than 'business' banking - much bigger entities theoretically turning over much more £. Bit of a faff to set everyone up with appropriate levels of access etc but worked fine in the end.
Surely other High St banks do something similar?

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22nd Apr 2019 07:25

HSBC. I do this for several clients, I am able to set up payments for them but my payment authorisation limit is one penny.

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28th Apr 2019 17:34

HSBC and Lloyds both do this

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