Delay in submitting accounts

Been waiting for credit card statements and now informed can't get them from bank

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Client with a history of head in the sand. Accounts almost a year late and now just waiting for credit card statements to finalise.  Thought we had finally made progress when I was forwarded a webchat with bank that said credit card statenents would be sent, but have been informed today that bank still havent sent them and client doesnt know what to do.

In the meantime Co House has issued a demand for accounts to be sent in or company will be closed.  Can I ignore and just finalise accounts without, with a white space declaration to HMRC?  I'm concious that the accounts won't be a true reflection but unsure how to proceed otherwise.

Replies (17)

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By Cheshire
16th Nov 2020 13:37

He can set up a login online and extract credit card statements that way.

Otherwise, you could use expense receipts, prior statements and payments from bank in following months to work out balance.

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Replying to Cheshire:
boxfile
By spilly
16th Nov 2020 13:41

Some banks only have the prior 12 months of credit card statements available online though. If you want to go back any further, you have to get them sent.

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Replying to Cheshire:
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By legerman
17th Nov 2020 10:59

Cheshire wrote:

He can set up a login online and extract credit card statements that way.

Otherwise, you could use expense receipts, prior statements and payments from bank in following months to work out balance.

Hiya :-) Tried that a while ago, client is a technophobe but it was set up on Xero for current account feeds so must have been done at some stage. Going to insist the client sets up the feed for 19-20, or at the very least gives me admin access. In hindsight I should have done it earlier but because I thought the client was getting them from the bank I didn't pursue it. Its your old bank, not sure how far they go back for credit card transactions.

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Replying to legerman:
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By Cheshire
17th Nov 2020 13:29

Hiya John!

I can go back to 2014 online for credit cards with that bank.

Other option, per your comment below, tell him not use webchat where he will expect follow up. Tell him to phone the number on the back of his card and ask for copies. They will charge, but they will actually post them out. No covid excuses. They have a team of 200+ staff in each of the 2 card departments, some working from home some in, so no excuses.

HTH

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By Matrix
16th Nov 2020 13:45

If he can’t prove they were business expenses then book to the DLA. Or take a view based on your knowledge of the client and prior years - some clients only use their CC for travel, others only for personal expenses!

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Replying to Matrix:
RLI
By lionofludesch
16th Nov 2020 14:25

Agree - he makes some effort or accepts all the charges are his.

Problem solved.

And, with a bit of luck, a nudge towards better record keeping in future when he finds out how much tax relief he's magically changed into an s455 charge.

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Replying to Matrix:
By ireallyshouldknowthisbut
16th Nov 2020 15:11

I wonder if that is why he cant get them.

he knows half of it is his holiday and the other half Xmas.

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Replying to ireallyshouldknowthisbut:
RLI
By lionofludesch
16th Nov 2020 15:22

In that case, why bother looking ?

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paddle steamer
By DJKL
16th Nov 2020 14:38

If you tell Co Hse difficulties whilst he will not escape their late filing penalties they are unlikely to do anything nasty to the company, at least for a while.

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By ireallyshouldknowthisbut
16th Nov 2020 14:47

Ah the classic, 'I have chucked away all my paperwork and cant be bothered to chase very hard for copies'.

Client needs to phone the bank like a big boy or girl and stop acting like a baby..

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Replying to ireallyshouldknowthisbut:
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By Cheshire
16th Nov 2020 14:54

Probably just didnt want to pay the bank for his copy statements.

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Replying to ireallyshouldknowthisbut:
paddle steamer
By DJKL
16th Nov 2020 15:43

I once had an audit (a nightclub) where we were told that a disgruntled ex manager had thrown various diaries etc detailing/listing events/private bookings etc into the Firth of Forth and so we had no idea if all the sales were recorded as there was now no decent record detailing on which days the premises had been open. (late 1980s when cash was pretty much the only type of receipt)

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Replying to DJKL:
RLI
By lionofludesch
16th Nov 2020 15:51

DJKL wrote:

I once had an audit (a nightclub) where we were told that a disgruntled ex manager had thrown various diaries etc detailing/listing events/private bookings etc into the Firth of Forth and so we had no idea if all the sales were recorded as there was now no decent record detailing on which days the premises had been open. (late 1980s when cash was pretty much the only type of receipt)

At least you knew where they were.

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Replying to lionofludesch:
paddle steamer
By DJKL
17th Nov 2020 10:40

That's true.

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Replying to ireallyshouldknowthisbut:
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By legerman
17th Nov 2020 11:31

ireallyshouldknowthisbut wrote:

Ah the classic, 'I have chucked away all my paperwork and cant be bothered to chase very hard for copies'.

Client needs to phone the bank like a big boy or girl and stop acting like a baby..

To be fair this is a simple case of client leaving everything to last minute, so whilst I have no doubt there will be personal transactions, I'm sure there will also be business transactions unaccounted for. Client did contact bank (albeit very late in the day, and after several months of chasing) but because of Covid I do know the difficulties in contacting banks during this period. The bank webchat said they would send the statements but never have.

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Replying to legerman:
RLI
By lionofludesch
17th Nov 2020 13:06

legerman wrote:

To be fair this is a simple case of client leaving everything to last minute....

No - to be fair, it's way beyond last minute. The accounts are a year overdue.

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By legerman
17th Nov 2020 10:36

Thanks for all the replies. I will follow the advice and dump to DLA.

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