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Does anyone use a cloud based payroll software

Does anyone use a cloud based payroll software

Didn't find your answer?

We currently use Iris, but with the impending hike in price when we go into AE we are looking again.

Moneysoft seems good but what would make our life easier is if we had a cloud based provider, we do 60 payrolls and it would have to be AE compliant.

Does anyone have a suggestion?

Replies (35)

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By MSD1968
23rd Feb 2015 14:40

Payroo
I find Payroo excellent. Even in the bureau version, you only pay for clients with 10+ employees. All my clients are small so I am unsure how the price scales.

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By Frank Lee
23rd Feb 2015 14:44

Cloud Payroll

I use netpayroll.co.uk, cheap and easy to use and ae compliant. 

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By tasnim675
23rd Feb 2015 15:02

Kashflow IRIS Payroll

Try Kashflow IRIS payroll. It's easy to use and fully cloud based.

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By Rachael White
23rd Feb 2015 15:15

Off the top of my head I can think of...

Xero

Quickbooks 

Kashflow 

Sage One

We may be producing an article in the coming week or two on this very subject - so keep your eyes peeled!

 

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Replying to DJKL:
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By PracticePartner
24th Feb 2015 16:49

Cloud vapourware

Rachael_Power wrote:

Xero

Not quite, it launches early March which means it misses the 2015/16 window for some (like me) who'd want more time to evaluate/migrate. Plus the pricing model is a bit wrong.

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blue sheep
By NH
23rd Feb 2015 15:15

How Much

How much do you pay for Iris Kashflow and do they insist on adding on the AE module whch costs a fortune?

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By Captainblack
23rd Feb 2015 15:28

Another vote for Payroo

We have also used Payroo for several years (it's AE enabled at no additional cost).

Captain

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By NYB
23rd Feb 2015 15:55

BRIGHTPAY

Brightpay isnt Cloud but still magic. It's magic with AE. Moneysoft I understand is not providing the required letters. Brightpay does the whole caboodle linking up with half a dozen or so Pension Providers. It's £199 plus VAT all in Bureau version. No extras. The staff are excellent and you can actually get to know them rather than dealing with a call centre based operation.

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Replying to VanessaIC:
blue sheep
By NH
23rd Feb 2015 16:01

stick to the point

NYB wrote:

Brightpay isnt Cloud but still magic. 

Can you please just stick to the question which was very clearly about a cloud based solution.  If you want to sell your software do it somewhere else.

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Replying to DJKL:
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By NYB
23rd Feb 2015 16:52

Unnecessary Nastiness

I do object to your gross  unpleasantness. I appreciate that you want Cloud but I was just mentioning one that works well. I am NOT trying to sell anything. I USE the package. It is NOT my software. 

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Louise Prophet Wolters Kluwer
By LJProphet
23rd Feb 2015 16:52

MyPAYE

 mypaye.co.uk/

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Replying to lionofludesch:
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By PracticePartner
24th Feb 2015 16:53

Your mypaye experiences?

LJProphet wrote:

 mypaye.co.uk/

Just been evaluating this, it seems very clunky and likely to be slower to process 30+ payrolls than our current on-premise software. Its also not of modern cloud platform design so its lacking in the look and feel department. Anyone using it care to comment?

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blue sheep
By NH
23rd Feb 2015 17:18

@NYB

oops, sorry, it is not unknown for Brightpay and others to hijak a thread....

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By DMGbus
23rd Feb 2015 18:37

Survey - AE compatability + other key factors

I am hoping that the suggested possible article will cover Automatic Enrolment compatibility as I have seen reports of certain software packages producing .csv reports that need time-consuming edittng before being acceptable to pension providors.

So here's a suggested feature checklist for any payroll software review:

AE compatabilityAE reporting (letters/correspondence) comprehensivenessIf not Cloud based will it work reliably in a hosted environment?Quality of support (see point 8 in the context too)CostAny payroll features missing (eg. one online payroll software lacks EPS filing for CIS deductions, another payroll software lacks EYU capability)Ease of putting right in year errors (eg. used wrong NIC table for an employee - Sage said last week re-do 47 weeks payroll for all 5 employees when wrong NI table for just one employee) [Another payroll software has a "re-open payslips" option to put right previous errors others might not].Who owns the payroll software (as at least one big software house owns 2 or 3 payroll brands/products and said software house might have software support short-comings)Is the CIS add on an cost-extra option or free in the headline price?

 

 

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Glenn Martin
By Glenn Martin
24th Feb 2015 00:00

Not Clearbooks Payroll

I to wanted a cloud payroll package. Decided to go with clearbooks payroll. Worst decision i have have made software is terrible compared to the bookkeeping package. had nothing but problems with it and couldn't do any RTI filing for a few months. For some ridiculous reason you have to set non clearbooks clients as bookkeeping clients so they can be linked to payroll. what I didn't realise was that they auto renew onto bookkeeping subscriptions so been charged for loads of clients who dont use or ever will never Clearbooks clients. Told clearbooks I was going to use a different package after this tax year so they took a further subscription for next year against my instruction. Just logged in to to February pay run and all clients have disappeared. wish I had never set eyes on it as worst software I have ever used. I am going with Brightpay, not cloud based (yet) but brilliant. 

 

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blue sheep
By NH
24th Feb 2015 08:20

maybe we need a more general acticle from AW on where we are up to with cloud accounting for practices in general.

I would very much like to move to the cloud for payroll, accounts production and tax but I am bewildered by choice, vastly different costs and new suppliers that dont seem to have a track record (but are much cheaper), add to that the question of whether the software is actually fully functional for AE, RTI etc.

I know I could save myself around £1000 a year by switching, but there is a reason why the frying pan is more expensive than the fire.

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By Rachael White
24th Feb 2015 16:39

Your wish

Is my command.

We are working on a cloud payroll article, NH. Should be ready in a couple of days time. 

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By NeilSeekings
26th Feb 2015 13:45

MyPAYE comments

Everyone is entitled to an opinion Our technology is cloud and has been for the past eight years we have hundreds of accountants and bureau' s using our product and we pay in the hundreds of thousands of people directly through the product each month. I guess we are not for everyone though good luck in your search.

We also have AE covered and CIS too none of these features cost any extra.

 

Neil Seekings

Sales Director

 

 

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Replying to The Dullard:
blue sheep
By NH
26th Feb 2015 15:06

2 questions for mypaye

NeilSeekings wrote:

We also have AE covered and CIS too none of these features cost any extra.

Without wishing to pre-empt any AW article that maybe coming out - 

Two questions - what is the cost for a Bureau? and when you say "we have AE covered", what exactly does it do?

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Replying to Brend201:
By NeilSeekings
26th Feb 2015 16:10

Questions

Thank you for taking time to ask questions

 

The cost of our Partner product is free to join and we provide you with a branded version of MyPAYE to run within your website. As MyPAYE is a granular product you can set up your clients to do as much or as little of the data entry as you wish. This also allows them to make use of the HR functionality.Depending on their user access rights which are simply set up they could even self service their full payroll through you.  

Costing

We charge across your estate of clients employees for example 10 companies with 10 employees is 100  the first ten employees would be 75 p each for the first 10 and the next 90 would be 55p each and so on all the way down to 30p we only charge once per pay period (month) regardless of employees having a weekly pay frequency.

AE

Our functionality is as follows MyPAYE makes the AE assessment and will then once you choose to enroll employee will out put data either system to system with those providers we already have integration with (adding more as required) or output CSV file to those we dont have full integration with yet or output a generic file which most providers will be able to work with. We also support NEST and NOW pensions. From that point the pension provider takes over.

I hope this helps however please feel free to email or cal me directly

Kind regards

Neil Seekings

Sales Director

MyPAYE

Tel 07826461121

[email protected] 

 

 

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Glenn Martin
By Glenn Martin
26th Feb 2015 15:35

Mypaye would seem expensive

as you get charged per member of staff paid for a Bureau Licence if I recall correctly. The pricing of say Brightpay or Moneysoft is more appropriate for a one man band type set up. Although I stand to be corrected by Neil Seekings.

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Replying to Bobbo:
blue sheep
By NH
26th Feb 2015 16:22

yes more expensive

Glennzy wrote:

as you get charged per member of staff paid for a Bureau Licence if I recall correctly. The pricing of say Brightpay or Moneysoft is more appropriate for a one man band type set up. Although I stand to be corrected by Neil Seekings.

yes, more expensive by some margin for us anyway, however we are talking about a cloud solution and neither Brightpay or Moneysoft offer that,(apples and pears),

also personally I dont like the variable cost aspect, seems odd to me - using that reasoning the next client I take on should be charged less than the first as for him I only pay 30p per employee not 75p.

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By NeilSeekings
26th Feb 2015 16:23

@glennzy

Thanks for that we offer much more than a simple use of software we offer a branded product that you can run from your website which includes your own support system that allows you to interact with your clients. You are able to let clients complete simple self service tasks or run a full payroll and you then only handle questions or the RTI filling for example. You are able to offer them a HR template to work to and use to track holiday, next of kin, training and much more. with simple to set up access you can let the client do as much or as little as you want them to do even down to allowing employees to re print their own payslips. MyPAYE is much more than payroll software. Many of our partners have increased their payroll business and made it profitable for a change.

But its not for everyone and i understand that. I would like to show you how we could change your business and hope to change your mind on buying on price alone. 

Kind regards

Neil Seekings

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By NeilSeekings
26th Feb 2015 16:31

Simple maths guys you are charged each month across all your employers as a total number therfore if across 10 companies you have 100 employees in total the first ten cost 75p and the next 90 cost 55p total cost for all is £59 /100 =59p each.

We also have a flat rate bureau option for larger users. 

 

Thanks

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Replying to thevaliant:
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By PracticePartner
27th Feb 2015 16:29

SaaS pricing vs. on premise

NeilSeekings wrote:

Simple maths guys you are charged each month across all your employers as a total number therfore if across 10 companies you have 100 employees in total the first ten cost 75p and the next 90 cost 55p total cost for all is £59 /100 =59p each.

We also have a flat rate bureau option for larger users.

Thanks

To be fair to the cloud guys the user (accountant in this case) gets less leverage from the system than running software locally, but that's the case across the cloud. I can run as many payrolls as I like across multiple PCs for under £200 a year, but as my practice grows there are too many compromises so that becomes a disbenefit. I actually find MyPAYE's pricing fair and attractive given what's included (and I am not a current or past client of theirs so this isn't a plug), but if I was where I was a few years ago I wouldn't be looking at it because a single user licence would be all I'd need.

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blue sheep
By NH
26th Feb 2015 16:36

nah

doesnt work like that Neil.

I dont wish to labour the point but - I take on a client with 10 employees, I base his quote on 75p per employee, the next client that I take on is going to cost me less so I base his quote on 55p, and so on....

I know its only a small issue but I just dont like it.

Now, you didnt mention the flat rate before, more details?

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Glenn Martin
By Glenn Martin
26th Feb 2015 16:52

Im With NH

on this the costing aspect of Mypaye. I don't really get the branded software option to have the software on your own website. If a client was able to do his own payroll it would be as cheap to buy moneysoft etc and do it themselves. The sliding scale pricing is very confusing. I would much sooner pay a fixed fee for the year for a bureau licence. Yes Brightpay and Moneysoft are not cloud based but they will be at some point or work on hosted option, hopefully they will keep a similar pricing strategy once they go cloud based. I couldn't make any money on payroll with the Mypaye costs as there would no margin left, if paying 75p per payslip just to calculate it, local bureaus calculate wages, do RTI, send payslips, arrange BACS payment etc for less than £1.50 per payslip.

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By NeilSeekings
26th Feb 2015 17:15

Hi guys,

Probably not the forum to be exploring this discussion as we are missing the point of the original thread happy to discuss offline and answer your queries but if buying on price alone you are not seeing the whole concept of what we offer. I have clients running payrolls with 2000 plus employees at this cost but they use the product to help them do less of the work.

I really appreciate your time though thank you for the discussion.

 

Regards

Neil 

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RedFive
By RedFive
27th Feb 2015 17:00

Why cloud?

 

Can I ask the OP why it has to be cloud based?

I use Moneysoft and all my files are synced via DropBox so i'm always accessing the most up to date files on any device I use. It's worked flawlessly like that for the past 3 years (since I found DropBox and had an epiphany)

I've filed a clients Rti via my laptop on a holiday apartment balcony using my laptop connecting to my phones 3G signal. With a glass of red in my other hand.

I am a one man band though - maybe it's different if you have multiple users?

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blue sheep
By NH
27th Feb 2015 17:12

at least two reasons

firstly, we have two users across two sites, especially now with rti, when one is off the other needs to access.

secondly, we would like to go over to using macs and tablets

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RedFive
By RedFive
27th Feb 2015 17:49

 

 

Fair enough. Just trying to broaden your scope if you weren't aware of the capability of Dropbox or similar. Your first will easily work, your second reason not so much.

Good luck with Macs. I have only one client who solely uses macs and his files are a nightmare due to compatibility issues with pdf's and excel files. I use my Ipad as a third screen to watch the cricket, but that's about its limit.

All the best, I'm off to open the Gin and dash a lemon or two.

Cheers.

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Replying to lionofludesch:
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By NYB
28th Feb 2015 16:24

Me and my colleague work over two sites each handling our own payroll clients. When one is away the other can access both sets of payroll via Dropbox. Works a treat.
Kitchen being refitted this year and I plan to toddle off to Majorca for two weeks and do my payrolls via Dropbox. Hotel has a Buisness Centre.

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Replying to lionofludesch:
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By Duffer56
31st Jan 2016 19:16

Dropbox for Moneysoft
Thanks - I hadn't thought of saving my payroll to Dropbox.

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By K4AYJ
29th Jan 2016 16:32

KASHFLOW PAYROLL

After spending a considerable time searching for a cloud based payroll solution I signed up with Kashflow Payroll which is cloud based and apparently in tune with all HMRC requirements. After the first few months I realised it does not deal with CIS deduction offsets for company's. I then proceeded to try and call Kashflow to which I found they no longer had telephone support. Furthermore I have realised the software has all sorts of issues and is nowhere near as robust or complete as others. Furthermore Kashflow have been a nightmare to deal with and are extortionate price wise compared to other software providers. I have decided to move to MyPay after only 9 months with Kashflow and would never recommend them to any accountancy practice.

 

4 Partner firm

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By Duffer56
31st Jan 2016 19:30

MyPAYE
I use both MyPAYE and Moneysoft payroll. I love Moneysoft and find that their help guides are very good - especially for step by step instructions.
on the whole I prefer Moneysoft as MyPAYE lets itself down with ability to print some reports and you are left with having to 'screen print' which doesn't always print everything.
I am finding teething trobles with MypAYE and AE but then the client that uses it is the worst case scenario for payroll being a recruitment agency with a high turnover of temps. It dies make MyPAYE's pricing structure appealing though as they only charge for employees paid in the month rather than number of employees on the payroll.
I like the flexibility of MyPAYE for being able to log in using IPad or tablets extremely useful as 1 client runs their weekly payroll but I do any complicated bits like new starters, AOE etc. CIS etc. and being able to access remotely is a deal breaker.
I have taken a look at Xero as I love Xero accounts but I don't feel they are ready for UK payroll yet so won't be considering them for at least a year or so until they get their act together.

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