I'm fairly new to the charity concerned and have an employee who habitually buys items for the business using their own credit card before submitting expense claims/ reimbursement claims while stating they need the money in time to pay the credit card bill. I have had a quiet word with them on more than one occasion and they still can't see that this is not the best practice. I'm tired of worrying if the reimbursements should be taxable based on the minimal detail they provide on the reimbursement form.
Can anyone point me in the direction of some legislation I can "shove under their nose" to try and finally persuade them that they need to submit purchase requests properly?
ps. I know the committee won't be happy if a suggest firing them for this as I'm certain it comes down to no-one explaining it properly to them sooner and I don't think it's covered in their employment contract (being a charity, things have been done on the cheep by well-meaning volunteers and I'm now trying to sort out the mess).
Thank you for your help.