For the past few months I've been provided with WhatsApp messages from one of our employees who - although having agreed to be flexi-furloughed - stated that he'd worked no hours. The furlough claims were prepared on this basis.
Today though out of the blue he forwarded me several emails which show clear correspondence trails with suppliers going back and forth during the claim periods, demonstrating that he'd at the very least spent an hour or two each month dealing with emails and a bit of admin.
He's pi$$ing me off - how should I deal with this? Email him and demand details of all work he's undertaken? Speak with the managing director?
Replies (7)
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So your time recording system for flex furlough consists of you asking employees by WhatsApp if they have worked? Who instructed the e/ee to work? Did they just overlook a couple of hours and are telling you now? If someone asked them to do the work you could simply adjust their pay and next month's CJRS for overclaim and put in a proper process in the meantime. If they did a couple of hours off their own bat just to be helpful and don't expect to be paid full whack for it then let it go, but put in a proper process .....
Employee working while claiming furlough?
Who'd have thunk it eh?
From Hamlet: "There are more things in heaven and earth, Horatio......
"... one of our employees who - although having agreed to be flexi-furloughed - stated that he'd worked no hours. The furlough claims were prepared on this basis."
It's not just down to the individual employee to tell you what hours he's worked. What does the Flexi-furlough Agreement with this employee say about his furloughed and his working hours? You do have such an Agreement don't you?
"He's pi$$ing me off - how should I deal with this?"
Whoah ... why so much antagonism? Has anyone explained to him the concept of what constitutes 'working' (even if, for instance, the shop is closed)? Where do you sit in the hierarchy (his boss, co-worker, etc)?
"he'd at the very least spent an hour or two each month dealing with emails and a bit of admin."
Whilst this may mean making an adjustment to CJRS claims, it's hardly a 'material' issue or indeed a hanging offence. Is there something else you're not telling us?
Not sure whether it's due to another quirk of this site's software ... but a couple of minutes ago there was a perfectly reasonable response from OP here - that has now (as per his nom-de-plume) gone 'missing in action'!
I was about to reply but (my refresh to 'grab' a quote having plunged his response down the plughole) am no longer able to do so ... and will now retire for the evening.