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EU VAT refund - known pitfalls?

Making first application for EU VAT refund on client's behalf.

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This is my first attempt at claiming back VAT from EU countries, on behalf of a client.  There must be a lot of pitfalls. Does anyone have experience of claiming back French, German, Swedish or Dutch VAT?  I am a bit anxious about identifying the expenditure correctly. Accommodation - I am being asked, is it for the taxable person, an employee or other?  The taxable person in this case is a company. Sometimes the accommodation is for the only employee (the director) and sometimes for his subcontractors. Should I describe self-employed subcontractors as "employees"?  The accommodation is used whilst the client and subcontractors deliver, set up and break down temporary exhibitions.

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