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Expenses reimbursed to a non-employee

Taxable benefit

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A company hold public funds and as part of a project is reimbursing participants their public transport expenses to attend a local event.  Can they simply reimburse on an expense claim with receipts and avoid any question of income tax or national insurance?

In addition, the company wants to offer a child care reimbursement to allow that person to participate and remove the barrier to attendance.  I feel this one is more tricky to deal with.  

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By Accountant A
08th Aug 2019 15:26

Are you the company holding public funds, the project or the prospective recipient of this public largesse?

Whichever, if you feel that all of this is "tricky to deal with" you need to take some professional advice to ensure you are doing things correctly.

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Replying to Accountant A:
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By paul.benny
08th Aug 2019 15:46

That's a touch harsh. The OP only said the childcare one was tricky - not "all of this". Reimbursement of travel expenses is much less contentious.

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Replying to paul.benny:
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By Tax Dragon
08th Aug 2019 16:03

Due to what it says in BIM100155?

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By paul.benny
08th Aug 2019 16:42

That's relevant how?

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Replying to paul.benny:
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By Tax Dragon
08th Aug 2019 17:01

I had to guess at the basis for your comment, since you didn't say. If not the issues discussed in BIM100155, what were you (and you, OP) thinking of?

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By paul.benny
09th Aug 2019 08:54

That's the trouble with questions and answers on a web forum. Especially when the OP doesn't return to clarify their question.

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By Matrix
08th Aug 2019 20:55

There is no benefit on expenses reimbursed to an employee. So why do you think there would be a benefit to a non-employee? Maybe they are responsible for their own tax.

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Replying to Matrix:
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By Tax Dragon
09th Aug 2019 06:39

Employees can incur expenses in performing duties of the employment. Non-employees don't have such duties.

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