A company hold public funds and as part of a project is reimbursing participants their public transport expenses to attend a local event. Can they simply reimburse on an expense claim with receipts and avoid any question of income tax or national insurance?
In addition, the company wants to offer a child care reimbursement to allow that person to participate and remove the barrier to attendance. I feel this one is more tricky to deal with.
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Are you the company holding public funds, the project or the prospective recipient of this public largesse?
Whichever, if you feel that all of this is "tricky to deal with" you need to take some professional advice to ensure you are doing things correctly.
That's a touch harsh. The OP only said the childcare one was tricky - not "all of this". Reimbursement of travel expenses is much less contentious.
I had to guess at the basis for your comment, since you didn't say. If not the issues discussed in BIM100155, what were you (and you, OP) thinking of?
That's the trouble with questions and answers on a web forum. Especially when the OP doesn't return to clarify their question.
There is no benefit on expenses reimbursed to an employee. So why do you think there would be a benefit to a non-employee? Maybe they are responsible for their own tax.
Employees can incur expenses in performing duties of the employment. Non-employees don't have such duties.
