Expenses tracking software

Expenses tracking software

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Hi, 

I have a dozen or so guys who are out and about and who (sadly) spend my money. At the moment we use manual expenses forms to capture what they spend and then input these into the accounts system (VT - 'cause I love it)

Can anyone suggest an online system that would allow me to do this? Ideally, an online system that was free?

Steve

Replies (10)

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By BigBadWolf
25th Sep 2012 13:17

Xero

Although Xero is not free - you can use that as your accounting system - and set it up so that you employees can can enter their own expense claims without having access to anything else.

Thanks (1)
Teignmouth
By Paul Scholes
25th Sep 2012 19:36

Ditto FreeAgent (or Iris OpenBooks)

One of my clients took this up just for its expenses facility.  It also handles mileage claims, where each enters their car CO2 details etc and the system takes care of the claims, incl VAT on the fuel element.

You can download excel TB or transaction files for input into local books.

 

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By WhichTyler
26th Sep 2012 11:33

Webexpenses?

..has a decent looking solution http://www.webexpenses.com

I have no interest in this, but have admired it from afar.

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Replying to puzzel:
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By Steve McQueen
26th Sep 2012 12:46

@ Which Tyler

This looks perfect

 

Thank you all for your suggestions

 

Steve

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By Steve H
27th Sep 2012 12:04

Xpenser

One of my client companies use Xpenser. http://www.xpenser.com

They submit their expenses online or from smartphone or text or emails. At the end of the approvals process I get notified that an expense claim has been approved and I log in and export to the accounts.

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By steve.oldham
27th Sep 2012 12:07

Concur

We use Concur, which also integrates with travel booking and credit cards. Allows customisation of approval flows, and claims can be made and authorised via web, smartphone or tablet. Once approved, the system can integrate with banking systems and accounting systems.

No idea on costings (our US parent deal with that) and I've no affiliation with the company other than being a user.

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By Michael Wood
27th Sep 2012 12:33

Receipt Bank

To my knowledge no expenses system integrates with VT.

My company Receipt Bank can automate the expenses process (and the AP process) and publish the data to systems such as FreeAgent and Xero. Your best starting point may be to contact VT...

Regards,

Michael

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By markabacus
27th Sep 2012 12:51

Googledocs

You could setup a spreadsheet for each employee, tab for each month and run it on Googledocs giving access to each employee but only to their spreadsheet

Regards

Mark

 

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By emma01
08th Oct 2012 14:06

I dont think if any such good tool is free but would suggest to have a look at Replicon's Online Expense Tracking Software which is quite simple and easy to use cloud based application.

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By Steve McQueen
25th Oct 2012 16:07

Subsequently chose...

this:

www.turbinehq.com

Cheap, easy to use and does a number of other things that I needed a solution for.

Thank you all for your suggestions

 

 

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