Filed all RTI returns for the year and now I need to make an adjustment

Filed all RTI returns for the year and now I...

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For payroll where I only have one or two directors with a constant salary all year, I filed all my RTI returns early in the year for the whole year. However, I have just discovered that, for one client, I entered an entirely inexplicable number in month 1, and nothing for the rest of the year. Clearly I did this when under the influence of mind altering drugs, but how do I go about correcting it? Next time, I won't file month 12 until month 12.

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Euan's picture
By Euan MacLennan
18th Jul 2013 09:44

Constant payrolls

The thing about constant salaries, typically of £641 a month, for one or two directors of an OMB company is that events do happen.  Someone might die.  The company may not have the funds to pay the salaries.  The client may change his mind about the level of salary.  Etc., etc.  It is madness to attempt to predict the next 12 months.

That concludes the sermon.

I am not sure if you are saying that not only did you file the wrong amount for Month 1, but that you should also have filed amounts for each succeeding month.  Either way, I believe the answer to your question is to file amended FPSs for every month from Month 1 onwards.  You need to file amended FPSs for Months 2 - 12, not just to correct the omission of a payment for that month, but also because the original FPSs included the incorrect YTD figures.

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By thacca
18th Jul 2013 09:53

Amended FPS

is there such a thing? My understanding is an FPS is amended by filling the following periods FPS with correct YTD figures. Once you have filed month12/Wk53 and marked it as final my understanding is that there will be some other return for correcting the figures.

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By onicholson
18th Jul 2013 10:17

Changes

That's one way to amend an FPS. The other is to just send it again with the same payday as mentioned and it'll replace the previous one. It's up to you which you use in normal circumstances but you obviously can't send a later one if you want to correct after filing the final period.

Similarly, if you send something mark final and realise there are other things to do, send normal submissions and then another one marked final. HMRC only care about the final state.

There is an EYU (earlier year update) for correcting figures for a previous tax year because you can't file an FPS once you're past 19th April of the following year That would only apply to companies in the RTI pilot correcting 12/13 figures so far.

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By Cathy R
18th Jul 2013 10:17

Both I believe

My understanding is that as we are now in Month 4, you should file another FPS for month 4 with correct year to date figures.  For the rest of the year the FPS' have been filed in advance and you can file amended reports for these months.

The 'other return' to notify amendments would be the EYU, but this can only be filed after the 19th April following the year end.  Prior to that amendments are notified on an FPS, by adjusting the year to date figures.

You can notify a 'final' FPS more than once.

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By chatman
18th Jul 2013 11:15

RTI Premature Submission Solution

Thanks for your responses; I was hoping there might be an easy solution that someone might know, but they were all very useful anyway.

Moneysoft told me I can resubmit the last FPS, but was not sure whether this would simply add the revised figures to the old ones, instead of replacing them. Payroll Manager (sensibly) cannot submit FPSs out of sequence.

I called HMRC a couple of times and eventually was told that new FPSs simply overwrite old ones, and that I could simply reset my software and start all over again, so I am going to try that unless anyone shouts "NOOOOOOOO!!!!!!!"

Euan - you can add to your list of unexpected events the even more obvious "tax codes can change". Doh!

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Replying to DJKL:
Euan's picture
By Euan MacLennan
18th Jul 2013 12:47

Indeed!

chatman wrote:

Euan - you can add to your list of unexpected events the even more obvious "tax codes can change". Doh!

... although if they are on £640/641 a month, a change of code may not mean that tax becomes payable.

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By asillahi
19th Jul 2013 12:40

Consensus

I'm not sure if there is a consensus here. Is it to amend the latest one to make [***] figs correct or is it to re-file M1. We had a situation where we filed M1 as £641 but then realised it shld be been nil and I'm not sure HMRC knew how to correct it.

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Euan's picture
By Euan MacLennan
19th Jul 2013 13:00

The problem ...

... with just filing another FPS for the current month [4] with the YTD figures corrected is that HMRC will expect PAYE to be paid over for the first 3 months in accordance with the original FPSs.  If they showed more PAYE due than the payments made, you could be looking at surcharges for late payment.

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By chatman
19th Jul 2013 18:42

@asallhi and @Euan

asillahi - No, I am going to refile the whole lot from month 1.

Once I have refiled two months, the revised figures will exceed the old figure.

 

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By petersaxton
20th Jul 2013 06:18

Why?

What is the advantage in filing all those periods in advance?

I would prefer to batch file most payrolls on a monthly basis.

Given the problems when there is a change it seems so pointless to even consider it.

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By chatman
20th Jul 2013 09:02

Stupidity

All right, all right. I've already admitted my guilt and promised not to do it again. I have completely accepted the hand slapping from Euan and Peter. Consider the enormous effect this level of stupidity must have on the rest of my life, and have some sympathy for me.

I think the message to take from this episode is that you all have to be constantly vigilant for my posts and rush to my aid as quickly as possible, as you would a child.

EDIT when I wrote the above, I thought I had said I won't be filing the whole year in one go again, but on re-reading the thread, I see that I hadn't. I therefore hereby promise I won't do it again.

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By pk47
15th Sep 2013 15:34

Overwriting a submission

Sorry to intrude but I have tried to resend a submission to overwrite the figures and it (Basic tools) won't let me submit with same date. In addition where in basic tools can you change YTD figures? Help - HMRC suggestion was to download again to a different PC and send from there?? Lost

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By chatman
15th Sep 2013 16:39

I did it Moneysoft Payroll Manager, and just deleted the data file and started again. Can you do that with the Basic Tools?

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By SJBarrow
25th Jul 2014 21:57

Resurrecting an old thread

How do you delete a data file in Moneysoft?

I have another thread open on Aweb re an issue so won't go into it on here, but a google search brought up this and I wonder if it would help me.

 

 

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