Final submission for the year mistake EPS?

I've made a mistake on final year submission, what to do?

Didn't find your answer?

hi All, 

Was just doing the final year submissions for PAYE. in tax month 12, i didn't make any payments, so submitted an EPS for that. I used HMRC basic paye tools (and now understand why people avoid it). So got to the EPS and submitted for month 12 as no payment and it was successful.

Then i went to the tab where it says final submission for tax year and it only had a tick option for is this your final submission and i went ahead and did that, it didn't ask me if its a FPS or EPS submission, so when i submit it, i thought it was done, but when i went back and checked, its now showing under FPS rather than EPS?

I honestly went back and checked everywhere, while creating the EPS, there was no option of making it final submission either. 

So my final year submission is now a FPS and it should have been EPS and im not able to make any changes or recall the submission. Please note that I did not make any payments in the last tax year as im new and didn't have any employees in that time. 

I am thinking of calling HMRC and notifying them that it was supposed to be a FPS submission but there was no way of telling until submitted because of limited options/info in the HMRC basic tools....

 

 

(P.s: after submission, did some research and found a HMRC webinar which basically shows it as FPS if created and left as outstanding submission, only after 19th April, it switches to EPS. I didn't know that, but the problem now is that its already gone and i can't make any updates anymore.) It doesn't seem too much of an issue aas no payments were made in that tax year, but still wanted to confirm with the good people here...

Replies (7)

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By Cylhia66
19th Apr 2024 06:27

I don't think it makes a huge difference if you file an FPS or an EPS to declare no payments made in a given month.

Then your final submission of the year was an EPS anyway. I wouldn't worry too much if I were you.

PS: I can see this is your third question about payroll in just a few days. It might be wise to appoint an accountant to assist you if you have no idea how to handle this to avoid possible mistakes in the long run. You shouldn't be under the impression that Aweb is a substitute for the accountancy service that you need.

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By SB-Forver9
19th Apr 2024 07:37

Yeah I understand what you are saying. I was struggling past few days, but I think now I have a better understanding of the tasks and duties. It's just the minor details that I still need to catch at places.

I wanted to get an accountant but since I'm a small business and only have 1 employee atm, I thought I would try myself, after all, it was just tax and NI stuff. But yeah, going forward I do plan on getting some professional to help out, just in the last 3 days I couldn't arrange one as I'd left it late and everyone seems to be super busy as it's tax year end...

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By FactChecker
19th Apr 2024 12:48

Just to endorse Cylhia66's point about getting professional help.

Something as (reasonably) simple as Payroll has already shown you how much you need to do in order to stay compliant - even when you've merely registered but not started paying anyone.
And it rapidly gets 'less simple' once you have an employee (which brings with it all sorts of statutory obligations) ... as do all the other non-employment areas of accounting and keeping CH and HMRC happy, up-to-date and paid!

It doesn't have to be frightening if you've got a helpful accountant, but trying to wing it is nearly always a mistake (especially because, without advice the first time you become aware of a problem is often too late to rectify easily/inexpensively).

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Replying to Cylhia66:
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By FactChecker
19th Apr 2024 12:36

Sorry, but not sure that I agree/follow exactly what you're saying ...

"I don't think it makes a huge difference if you file an FPS or an EPS to declare no payments made in a given month" ... but the options to do this ONLY exist in the EPS - as per my detailed response to OP on other thread at https://www.accountingweb.co.uk/any-answers/forgot-to-report-to-hmrc-abo...

"Then your final submission of the year was an EPS anyway" ... is where I get confused as to what you're saying. The 'Indicator that this is the final submission for year' is (stupidly IMHO) an option that you can tick either within an FPS or an EPS (but not both because there is no mechanism to untick it subsequently).
So if what you're saying is that because OP has already selected that in an FPS there is no need for an EPS to supply the 'same tick', then I agree with you.

All of the above is based on HMRC's official specification for developers - but I maintain my previous caveat that BPT is an unknown quantity to me and has a very poor reputation.
[HMRC, who would love to withdraw it, claim that they can't make it better in case it competes with commercial offerings - for which they have no remit.]

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By Cylhia66
19th Apr 2024 13:20

Hi FactChecker,

""I don't think it makes a huge difference if you file an FPS or an EPS to declare no payments made in a given month" ... but the options to do this ONLY exist in the EPS"

I said this from experience as some softwares, ie Quickbooks, allow you to file an FPS where the only employee salary is £0. And although it's not HMRC's prefered way of submitting such information they will also not argue about it.

""Then your final submission of the year was an EPS anyway" ... is where I get confused as to what you're saying".

Within BPT, which the OP is using, you tick a box when you want to file a final submission of the Year. This automatically generate an EPS.

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Replying to Cylhia66:
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By FactChecker
19th Apr 2024 17:24

Happy to live and learn ... the vast majority of my Payroll experience was with bigger (but not always better!) software systems - which tended to follow the HMRC line (as in those days you could work closely with their topic specialists - as in email or even direct line phone-calls, and only a day or two's notice for a face-to-face).

So I'm surprised at QB generating "an FPS where the only employee salary is £0" - I'd have expected the need to change something (even just a non-numerical item) in order for it to produce a valid FPS. But as I say happy to learn (even if QB falls further down my list of recommendable software as a result)!

On the 'final submission' topic, I did say that I had no idea how BPT handled this - but it sounds (from what OP has added since) that it makes more of a meal of it than you thought?

FWIW the origins of the confusion within HMRC (i.e. why there are two places in which to report it) are arguably my fault (along with a few colleagues in pre-pilot) - when we pointed out to HMRC a few basic things about how some Payrolls were (quite correctly) being run, but that they hadn't accounted for.
Such as ... one PAYE scheme with multiple payrolls (probably each run at different frequencies and possibly on different software), or one employer with multiple PAYE schemes registered to them, let alone the 'chaos' typically resulting after mergers (as with Academies) or takeovers (usually with TUPE in force).
All of which made my question of "final submission of what by whom?" appear like a bombshell to them ... and, after practising their headless chicken routine for a while, they compromised with the worst possible solution - the one we still have.

I have friends who will tell you (as they've been telling HMRC for well over a decade) that the EPS should never have come into existence at all - after all RTI was about reporting details of pay by or before making the payment (nothing more and nothing less). But HMRC insisted on retro-fitting the EPS, initially to help paper over the gaps in their own disparate systems for statutory pay and of course EoY reconciliation ... but later (as they are still doing) as a 'useful' bucket into which to sweep any other data demands that they're allowed to invent.
But none of that helps you ... it's just me reminiscing/ranting at the same time!

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By SB-Forver9
19th Apr 2024 15:21

i agree with what you are saying about the Basic Pay tools, I have a paid service on the side but went with BPT for the 1st submission where when you go for the final submission, it doesn't ask you if its FPS or EPS, after submitting i was shown that it was FPS.

i kept researching and found HMRC's webinar on this matter and it showed that if you tick that box for final submission , upto 19 April it will come as FPS, but after 19 April, it automatically becomes an EPS. only found this info on their webinar, not anywhere else which is why i agree with you, they could have made it a lot simpler..

where as the paid payroll service, it was straight forward (i tried that after the HMRC goof), I selected EPS and it had all the options, of no payment, of final submission etc...

i do intend to watch all their Webinars to get a full understanding, as you said, theres a lot to learn here and scope to mess up or miss something is huge as well, with all the Statutory stuff and benefit and expenses

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