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Fuel and/or mileage?

Hello,

Forgive me for the anonymous post. New practitioner, first time questioner, bit muddled.

I'm using the client's business bank account as the start point for my ETB. My client has come to me with a pile of fuel receipts, and no journey log (although this can be rectified). In the company accounts should I show the expense and apply a percentage discount for private use? Or should I reverse the expense as an accounting adjustment and instead include a mileage cost @ 45p per mile (up to 10,000 miles) for all business travel.

Many thanks

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23rd Jan 2018 12:47

What has "New practitioner, first time questioner" got to do with posting anonymously?

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By mrme89
to Accountant A
23rd Jan 2018 12:56

Perhaps they don't want all the usual grief from a small section of the community that more often than not, offer little more than personal attacks on someone's competence.

I'm not a fan of the anonymous feature, but I'm also not a fan of people questioning why someone has posted anonymously on every anonymous posts.

The feature is clearly here to stay.

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to mrme89
23rd Jan 2018 13:19

Quote:

I'm not a fan of the anonymous feature, but I'm also not a fan of people questioning why someone has posted anonymously on every anonymous posts.

In this case I was genuinely interested in the poster's line of thinking. They seemed to be linking anonymity with being (a) a new 'practitioner' and (b) a first time poster.

More generally, it's in the vain hope that the site owner might do something about it although I appreciate.

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to Accountant A
23rd Jan 2018 13:40

"More generally, it's in the vain hope that the site owner might do something about it although I appreciate".

Even I've started to accept that the feature is here to stay.

AWeb, the editorial and management team couldn't give a flying fig, what the members views are.

I just use the place as a tool, even "therapy". When I see some of the posts on here, it makes me feel sooooo much better.

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By mrme89
23rd Jan 2018 12:51

I assume we are talking about a sole trader.

If your client can recreate a journey log, then they should do so.

You can the ascertain whether it is better to claim actual cost or mileage.

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to mrme89
23rd Jan 2018 13:07

The OP mentions "company accounts". Maybe they could clarify?

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23rd Jan 2018 13:06

You don't say if the client is newly in business. If they aren't then the method of claiming will be the same as last year - you can't switch from mileage to actual and back until you change the car.

The mileage log is needed either way

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23rd Jan 2018 13:16

If it's a company, we need to know who owns the car.

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to lionofludesch
23rd Jan 2018 13:22

Quote:

If it's a company, we need to know who owns the car.

No-one mentioned a car ....

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to Accountant A
23rd Jan 2018 13:36

I did.

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23rd Jan 2018 13:24

Apologies, I'm new to this forum and wasn't aware of the taboo nature of posting anonymously.

Thanks for the responses all the same, to clarify:
- Limited company
- Travel made and costs incurred by sole director/employee
- Car is privately owned, not company owned
- Trying to construct an ETB for the client/friend from quite ropey records
- The business is 2 months old and there is no precedence

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23rd Jan 2018 13:35

Quote:

Apologies, I'm new to this forum and wasn't aware of the taboo nature of posting anonymously.

Thanks for the responses all the same, to clarify:
- Limited company
- Travel made and costs incurred by sole director/employee
- Car is privately owned, not company owned
- Trying to construct an ETB for the client/friend from quite ropey records
- The business is 2 months old and there is no precedence

Marvellous.

Bin the receipts (saving enough petrol receipts to cover VAT on the fuel element of the mileage charge, if registered for VAT) and ask your client for his mileage records as that is all that is relevant.

Job done.

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23rd Jan 2018 13:42

I take my hat off to you Sir. It's a brave person who acknowledges their shortcomings and, moves on.

We're not that bad a bunch on here really. I wish you well.

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23rd Jan 2018 13:25

Further to earlier posts I'd strongly recommend that you take your client, firmly by the hand (or throat) and suggest that, in the modern age, providing the accountant with a pile of receipts, is no longer the norm, or acceptable.
Either; they are prepared to attempt to sort and write up their records or, they pay a professional book-keeper to do the job.

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