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I received a flyer this week from Gbooks. This is software for Accountancy Practices which is in the cloud. They offer unlimited use for personal tax, partnership tax, company tax and company accounts among others for £1,950 + VAT per annum. This is much cheaper than Iris used by me. Does anyone use it, can anyone say if it works, know who is behind it and a thousand other questions. There does not appear to be software for unincorporated buinesses accounts.

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30th Dec 2012 15:51

i really like the look of this

am going to give it a l good look after the SA season is over

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By mabzden
06th Feb 2013 16:29

I've tried it and it works

I've taken the plunge.

I signed up for gbooks and used the system for some of my 2011/12 compliance - personal tax returns, partnership returns, company accounts and CT600s.

My comments are as follows:

- it works. It's web-based, it's fast and the webpages look neat and professional
- it's always going to take a little bit of time to work out a new system, but everything is set out in a logical way and I was able to get going pretty quickly
- I had to contact technical support to sort out some minor issues (relating to the initial set up of the system). I got through quickly and they were helpful
- I was able to create PDFs of the accounts and tax returns which I could download and send to the client. They all looked good.
- once I'd put in the right user IDs in the right places (oops!) I was able to submit accounts to Companies House and send tax returns to HMRC electronically without a hitch

I came across one or two minor issues I'd like to see improved, for example the descriptions in the settings page. I spoke with gbooks about this and they seemed keen for my feedback.

So, overall, it was a positive experience. The fact it is web-based is definitely a plus - I was able to log-on from home as the SA workload increased, and there were none of the system crashes (usually at exactly the wrong time) I've experienced with other software.

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06th Feb 2013 16:35

how exciting

i am having a go next week

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19th Feb 2013 20:57

Looks good

I have been looking for a cloud based solution for ages, was passed this today. It does seem to tick all of the boxes for an integrated system, most notably automatic selection of appropriate notes etc.


Am going to trial it this week. Will feedback here on how it goes.

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20th Feb 2013 13:08

First thoughts

Had a quick look at the software and really like the look and feel of it. Its reporting looks very good and ease of use through the system.

However, there are some issues.

Main disappointment is the trial format. I want to use some 'live' data to input information in but it doesn't allow you to do that. Whenever I have tried new software in the past it has allowed you full access for a limited time so that you can really 'play' with it.

It also does not appear to be Trial Balance based. With most of my clients I either take the cashbook summaries or Kashflow/ quickbooks CSV files and import the data, then add journals. This does not seem to do that or produce a TB/ nominal ledger report. May be just trial mode issue.


Mabzden - about to send a PM regarding it.

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By hengor
25th Feb 2013 11:31


I used gbooks software to submit Partnership Returns to HMRC and found it straightforward and easy to use. Any assistance required was rendered promptly and fully via phone or e-mail.

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29th Apr 2013 14:44


I just wondered if anyone had any updates as I'm exploring all options at the moment!

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By AJF499
29th Apr 2013 15:33

I have had a look as well and the fact it is not trial balance based does worry me that it will not be easy to see which figures from clients have gone into which part of the accounts.

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to Ruddles
18th Jun 2013 14:44

TB coming

They have promised me trial balance entry will be here by August.

It does add extra time to compile accounts though. I produce a TB on excel or do adjustments direct to software if online. It can be a pain just trying to reconcile profit.

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By mabzden
15th Jun 2013 16:11

Unincorporated accounts now supported

I received a message from gbooks last week to say you can now create sole trader and partnership accounts. I did my first set of sole trader accounts using the system on Friday and it seemed to work well. You can choose the various parts of the accounts you want to include in the PDF, and import accounts into the relevant tax return when you're done.

I haven't as yet found anything to moan about, but will update you when I do!

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18th Jun 2013 15:31

Licencing model flawed

Has anyone else been stung by the licencing model within GBooks?

I just had a bit of shock in that I wanted to do a set of May 2013 accounts and cannot because I now need a 2013/14 licence in order to do this.

I purchase the software in February with 2012/13 licence not realising that this does not cover me. The majority of companies were processed using my old software so I have effectively double paid accounting software. 

Just something to be aware of.


Historically with IRIS and Absolute my licence covered the tax year for self assessments but Companies (regardless of year end) were also part of the licence for the year that I had the software.

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09th Aug 2013 21:48


Has anyone got any update of gbooks?


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24th Feb 2017 15:07

I wanted to activate this post to ask members of their latest experience with gbooks.

Many thanks

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to Accountant in London
24th Feb 2017 15:29

Bought a licence for 10 accounts production from them - solely for submission of LLP accounts online as they seem to be the only ones who do that at the moment.

Overall satisfied with them, but will not use gbooks for anything else as TaxFiler is still cheaper and does the job as fine.

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