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Going on holiday how to run payroll

How do other sole practitioners manage due to sickness or holidays

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I have to go overseas for a family wedding on 23rd November and back 3rd December. Normally take holidays mid month but this time cannot help it.

I can run all the other payrolls before the 23rd but there is one payroll where I get the information on last day of the month and have to run the payroll on the same day.

I use payroll manager which is not online otherwise I could have run the payroll while overseas.  Not sure how to get round this at the moment as the client cannot send the payroll early as the staff are paid on hourly basis.

Just wondered how do Sole practioners cover holidays and sickness. 

Replies (20)

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By JoF
22nd Oct 2019 10:40

I don't take on payroll that doesn't leav a good gap between wages cut off and payment date. But that doesn't help you.

When you say PM, do you mean Moneysoft? If so, you can temporarily move it to another computer (laptop) and do it whilst away. Try having a chat with them.

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By SteLacca
22nd Oct 2019 11:16

Can you not remote desktop into your machine with Moneysoft installed, which will enable you to run that one payroll.

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Freddie
By Slim Freddie
22nd Oct 2019 12:32

We use Brightpay which we network via GoogleDrive. It makes life very easy if I want to work from home or do the payroll when I'm not in the office. If you could do this with Moneysoft, it would solve the problem for you.

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Replying to Slim Freddie:
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By taxwizard
22nd Oct 2019 22:20

Yes like others I agree remote access would be useful on this occasion = its the first time going on holiday to work out for this payroll only what to do. It also made me think about cover with sickness too.

We use Quickbooks payroll and Moneysoft so with online payroll its fine. Its just this one particular client didn't have accounting software so we had to use Moneysoft hence why little stuck.

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RedFive
By RedFive
22nd Oct 2019 13:11

Our Moneysoft Payroll sources it's files from Dropbox.

I therefore have it installed across mutliple devices - we have 3 PC's in the office and 2 laptops all accessing the same data (you just can't at the same time).

While I also refuse to take on weekly payrolls or those without a decent gap (we have 15th as hard cut off for hours) it means I can access from anywhere.

In fact I have filed a payroll while sipping a G&T sitting on a balcony overlooking the Med.

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By Glenn Martin
22nd Oct 2019 14:23

2 options put your data file in dropbox or tell your client to up his game (even just for this payroll) and give you the details early, then enjoy your break.

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By Glenn Martin
22nd Oct 2019 14:25

duplicated

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By zarar
22nd Oct 2019 14:39

Like others we wouldn't touch this one if they send the information on the day they need it, too much margin for error.

Why can't they send it before?

I would put it on a laptop and take it with you. I would offer to help, but I am also on holiday that day will be travelling.

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By michaelbeaver
22nd Oct 2019 15:33

It doesn't look like you have a solution in place that will let you process the payroll remotely. We have all of our network on Hosted Desktop UK so we can access all our software and files from any device anywhere we happen to be.

For this one you could tell them you aren't available, so they have three choices:
1). Process it early with the hours reported so far in the month (employees might get cross).
2). Process it late (employees will definitely be cross).
3). Process it with estimated hours, and then true it up in the next month (a couple of employees might be a little cross).

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Replying to michaelbeaver:
By SteLacca
22nd Oct 2019 15:40

Or install Moneysoft on a laptop, take a backup of the data file and process using that, then restore the new backup over the old data file on your return.

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Replying to SteLacca:
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By taxwizard
22nd Oct 2019 22:14

Yes good idea that maybe a possibility thank you

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Replying to taxwizard:
counting
By Counting numbers
23rd Oct 2019 10:26

Love an old school solution...

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Replying to SteLacca:
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By legerman
23rd Oct 2019 13:11

SteLacca wrote:

Or install Moneysoft on a laptop, take a backup of the data file and process using that, then restore the new backup over the old data file on your return.

Wouldn't he need a licence for the laptop copy? A trial copy doesn't allow you to send the RTI.

OP I would use anydesk with remote access and do it that way. Thats how I do mine if I'm away.

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Replying to legerman:
RedFive
By RedFive
23rd Oct 2019 13:31

No. As per my answer above, as long as not used at the same time - which you can't when networked via Dropbox.

As per Moneysoft EULA

1.3 In addition to the rights under condition 1.2 you may:
* transfer the Software from one computer to another, provided it is used on only one computer at any one time and never used by more than 1 concurrent user;

I honestly don't know what the issue is here - I've had all my files networked via Dropbox for almost 10 years.

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Replying to RedFive:
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By legerman
29th Oct 2019 12:52

RedFive wrote:

No. As per my answer above, as long as not used at the same time - which you can't when networked via Dropbox.

As per Moneysoft EULA

1.3 In addition to the rights under condition 1.2 you may:
* transfer the Software from one computer to another, provided it is used on only one computer at any one time and never used by more than 1 concurrent user;

B*gger, I never knew that. I have VT Transaction + on both my work and home computer but not Moneysoft. Great news, thank you. Agree with you on Dropbox, although personally I use onedrive which links to both computers.

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By SXGuy
22nd Oct 2019 17:04

Wait so the pay day is made up of hours worked up to the day before they are paid?

I'd never touch that. To much room for error each month for a start.

The hourly paid ones I have are paid mid month for the work done prev month. That gives at least 2 weeks to get the hours in.

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By landscaper
23rd Oct 2019 09:28

Not quite the same scenario but I process both weekly and monthly payrolls. When I go/am allowed on leave (!), I run the payroll in advance, to hit the bank on the "proper" days and base the pay on estimated hours. I specifically have that as a "pay element". When I return, I reverse the estimated hours in the next payroll run and add the correct ones. This either results in a nil effect or it means I owe them something or they owe us something. Not ideal but the only way to deal with it. I qualify the arrangement with a covering memo saying that this is what is happening and why. It's always worked for me ...... so far.

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By djn24
29th Oct 2019 10:15

Why not use something like splashtop to access the computer whilst away?

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By pauljohnston
29th Oct 2019 10:21

I would suggest that the best method for this poster is probally put Moneysoft on a laptop, copy over the company file.

However like others we have a 10 day cut off. ie by the 20th.

Has the poster contacted the business in question to see if it is prepared to run with months figures which would be sorted out in the Dec payroll

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By CardiffAccountant
04th Nov 2019 22:20

Hi,

I use Payroll Manager, and have done so for some years.

I save the files to Microsoft’s OneDrive.

I have property abroad and have extended holidays.

I have a copy of Payroll Manager on my laptop. When on holiday, boot up laptop, and the files are downloaded.

Run payroll from laptop, and the updated files are automatically saved on OneDrive.

Back at the office, boot up PC and the files are downloaded.

Works well; to the point that my clients are often unaware that I am out of the country.

Hope this helps.

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