HMRC VAT100 Reminders Sent Before End of VAT Quarter

HMRC VAT100 Reminders Sent Before End of VAT...

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I receive e-mail reminders from HMRC for my clients to file VAT returns before the end of the quarter to which they relate, before it is even possible to prepare the return. Am I alone in thinking this is absolutely pointless?

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By Damitha
23rd Sep 2011 06:58

Use it for internal controlling

Hi

Usually they sent the reminders at the end of the quarter with a reminder and indicating the due date for filing.

This can be used a useful check to make sure you contact all the clients who need their VAT filed.

I agree on the fact that the timing of the reminder is not the ideal in terms of filing, its way too early. :-)

Regards

Damitha

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By DMGbus
23rd Sep 2011 08:53

Would be better a couple of weeks later

I've just received about 20 of these reminders.  Good in principle, but I'd prefer them to arrive around 8th October onwards (ie. after dealing with August's returns).  I've now got to open each of the 20 eMails to confirm which clients / identify if any are missing (and therefore why) by comparing to my own control list.

One one other point is that as agent it would be most useful to have client's name on them (message totle), but presumably an HMRC system constraint prevents this. 

 

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Euan's picture
By Euan MacLennan
23rd Sep 2011 09:23

Timing

The timing is probably harking back to the good old days of paper VAT returns, which were usually issued early in the final month of the VAT quarter.  Clients might well have got worried if they had not received the form by the end of the quarter.  I think it is entirely reasonable to send out the e-reminder a week before the end of the quarter.

@DMGBus

The client's name is in the first sentence of the text, which is good enough for me.  Are you saying that you would like to see it in the subject instead of or in addition to "Reminder to file your VAT Return"?

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By DMGbus
23rd Sep 2011 11:23

eMail header

The ideal eMail header would be something like:

" [Client Name] - VAT return due reminder "

Then I wouldn't have to open each eMail.

The body of the eMail could contain the VAT return date then (not that I don't already have this on my progress list).

 

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By justinelaws
23rd Sep 2011 11:53

I actually don't mind at all for VAT here.  Keeps it in the front of my mind that it is coming up.  Easy enough to chuck it in file 13 after all!

A further email a couple of weeks later would be more helpful.

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By George Attazder
23rd Sep 2011 11:54

Also bear in mind...

... that these are computer generated, so one size must fit all, and there are repayment traders who file returns monthly.  Quite why repayment traders need a reminder is a mystery though! :)

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By chatman
23rd Sep 2011 12:55

.

My thinking is that if it arrived a week or so after the quarter end, I could send it straight out to my clients. If I send it to them before they can even do anything with it they will just forget it.

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By BillyBob
23rd Sep 2011 13:24

Internal check

I just use them to check that I've got the work scheduled in for the next month. I can have a preview view in Outlook so I can see the client name and once I've checked I just delete them. I'd rather have them just before month end so if by some miracle I've managed to delete my Outlook reminder it's not too late to schedule it & email the client for the stuff.

Be grateful it doesn't go out by post or it would arrive 2 months after the return was filed!! 

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Replying to lisimano:
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By chatman
23rd Sep 2011 13:47

Why?

BillyBob wrote:
I'd rather have them just before month end so if by some miracle I've managed to delete my Outlook reminder it's not too late to schedule it & email the client for the stuff.

Why would you email the client for the stuff before the stuff even exists?

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Replying to Lilac1:
By BillyBob
23rd Sep 2011 14:06

Be prepared

To remind the client that I'll be needing it?! It gives them a few extra days to think 'ah yes, BillyBob needs these bits, I'll start pulling them together so that once month end is past I can send it all over straight away'. If I can get the stuff earlier I have more flexibility to juggle jobs rather than all returns coming in to me in week 4. What can I say, I'm organised!! And it works....

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Replying to FirstTab:
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By chatman
23rd Sep 2011 14:15

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BillyBob wrote:
 I'll start pulling them together so that once month end is past I can send it all over straight away

How can the client pull the records together when they cannot even exist? It is before the end of the VAT period remember.

I don't see how this comes down to organisation (not good organisation anyway). I have my own reminders that come up, but I set them for after the quarter end, when the client is able to start getting the data together for me. That works but I would hardly call it great organisation.

It would be nice to get useful reminders from HMRC but I can't see it happening.

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By ACDWebb
23rd Sep 2011 15:18

If you don't like them or see the point

then set up an email Rule to check for incoming emails that contain the Subject: "Reminder to file your VAT Return" from Sender:vatnotifications @ eprompts.hmrc.gov.uk and automatically delete them when they arrive.

My Outlook Rule searches for that and the VAT number and forwards the reminder on to the relevant caseworker.

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PAH Accounting Devizes Wiltshire
By Phil Hendy
23rd Sep 2011 15:51

Use GMail filtering

I use google apps and do the the same as ACDWebb, create a filter which applies a vat notifications label, attaches it to that clients email label, forwards it to the client and my staff member doing the vat return - can't go wrong then, hopefully. I don't need to open it know who it relates to :-)

As for timing, I don't think it really matters as we have other controls to show the timing of it as well, its just an additional prompt.

I also use Companies House e-reminders which I am now setting up so that me, client, bookkeeper and a fourth relevant party can get reminders of company matters. If more than these people need it again I can create a filter.

I try and review and archive my emails on a daily basis (Very difficult to keep on top of!)

 

 

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PAH Accounting Devizes Wiltshire
By Phil Hendy
23rd Sep 2011 15:54

Timings are ok - would like to see more

In terms of timing I would actually like to see it twice, the week before the quarter end as it is so that client knows it is coming and then perhaps a few days after so that they know it has happened.

 

With all of my client I ensure I send a pre year end email (or letter for some) to ensure they get information at the year end ready. This ensure anything extra such as WIP/ stock counts are undertaken at the time. It also means they know what to prepare for me.

 

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