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How to manage payments in a pop up shop

How best to manage payments in a pop up charity shop

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A local neighbourhood charity has secured a pop up shop rent free, and will be selling various 'home made' items.

There is a question about how to manage the payments/takings.

A few of the small traders have their own 'sum up' card readers, but are not going to be there all the time.

The charity can also take cards, but is getting in a tiz about not wanting too.

TBH they have sort of blundered into this without really thinking, and I am trying to give them some prompts (for free!)

I don't see a way other than the charity using it's terminal and mobile phone connection for all sales, recording them in a book, and then someone having the task of divvying it up.

That's before we get onto the issue of cash takings and floats.

The pop up is for 6 months.

 

Thanks,

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By WhichTyler
02nd Mar 2020 08:51

For 6 months if suggest they have to get a till, and have written agreements with the traders so there is clarity about who is agent/principal etc

F

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By WhichTyler
02nd Mar 2020 08:54

Also, look at the trading rules for charitires as charging rent/commission to traders is not the same as selling donated goods (which most charity shops do) and may not fall under the primary purpose rules, so could be taxable...

No good deed goes unpunished...

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By tom123
02nd Mar 2020 09:58

No good deed goes unpunished...

This is our company motto!

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By paul.benny
02nd Mar 2020 09:02

+1 to WhichTyler's comments

Agreements should also cover responsibility for stock losses and perhaps more widely about who does what, and who pays for what.

Even though the shop may be a done deal, financial projections would be a good idea - rent (if any), rates (if any), utilities, insurance (including public liability). This will need a minimum turnover just to break even.

A tiz about credit cards? The trouble with cash is that it's horrible stuff that needs to be counted, kept secure, banked regularly and is easy to steal. Cards largely do away with all of those negatives.

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By tom123
02nd Mar 2020 09:59

My preference would be for cards only, but we are in a relatively deprived area, (small market town).

The trustees are having a meeting today.

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By frankfx
02nd Mar 2020 10:14

https://www.smallcharitysupport.uk/

The above may provide some practical solutions.

' got the tee shirt'

The charity's bank team may also help.

Charitable motives, now tied up in day to day red tape practicalities.

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